Reference #: 4535380 THE POSITION Are you a detail-oriented person with excellent communication skills? Are you ready to take your career to the next level? The Bureau of Health Statistics and Registries, Division of Vital Records, is seeking a Clerical Assistant 3 to support the bureau's mission of managing a statewide registry for vital events by providing consumer support to the general public in obtaining certificates for vital events, including how to correct or amend a vital record. Do not miss out on this opportunity, apply now and discover the exciting prospects that await you!

DESCRIPTION OF WORK

As a Clerical Assistant 3, you will work closely in a small office environment along with a dynamic team to assist the public with obtaining certified copies of birth and death records. You will utilize your excellent communication and problem-solving skills to help customers in a timely and efficient manner.

In this role, you will screen applicants for valid identification and eligibility, accept or reject applications received both in person and by mail, and register payment. You will type information from applications into the vital statistics system, review and compare information on the record against information on the application for accuracy and completeness, as well as determine eligibility. You will also print certificates as requested, and utilize various computer applications and search methods for locating birth and death records. In addition, you will reconcile incoming funds with the balance on the register tape, prepare documents for daily deposits of revenue, and prepare daily production reports. You will use various equipment in the office to perform daily job duties, such as copier, scanner, and desktop computer.

Interested in learning more? Additional details regarding this position can be found in theposition description.

Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch. Salary:In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.   REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS Minimum Experience and Training Requirements: One year as a Clerical Assistant 2 (commonwealth title); or

One year of moderately complex clerical experience; or An equivalent combination of experience and training.

Other Requirements: You must meet thePA residency requirement. For more information on ways to meet PA residency requirements, follow the linkand click on Residency. You must be able to perform essential job functions.

How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Re ay Service (TRS):

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

EXAMINATION INFORMATION

Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.