Executive Assistant - 15846  

DESCRIPTION/RESPONSIBILITIES: JOB DESCRIPTION The Position We are hiring for an Administrative Assistant to support the Pittsburgh Branch. The role will also support the Baltimore Branch, remotely, with similar responsibilities. This position requires the ability to manage multiple priorities, anticipate needs, and independently handle a wide variety of tasks and decisions. The ideal candidate must be able to provide personalized and confidential executive assistance with discretion and judgement, display a high degree of professionalism when dealing with key executives and business partners, and be able to work independently. The position may also provide occasional support to business segment leaders within the Pittsburgh Branch.

Responsibilities * Participate in planning and provide administrative support for branch meetings, initiatives, and special events. * Assist with creating effective presentations, reports, and other internal and external communications. * Support facilities-related activities for the Pittsburgh Branch * Schedule and coordinate travel arrangements * Prepare and submit expense reports * Assist with meeting preparation and scheduling * Respond to regularly occurring requests for information * Maintain a proactive diary of items, including proactive support and follow-up items as needed. * Maintain schedules and calendars. * Assist with agency appointments, licensing, and coordination agency support. * Coordinate, plan, and lead branch social, volunteer, and holiday events. * Perform other duties as assigned.

QUALIFICATIONS Requirements Proficiency in Microsoft Word, PowerPoint, Outlook, Excel, and travel and expense systems. Excellent organizational and time management skills, including the ability to multitask, independently prioritize work in a high-volume environment, meet deadlines, and exercise excellent decision-making skills. Strong written and verbal communication skills and proven ability to build relationships internally and externally. Demonstrated ability to serve as a key administrative resource, including the ability to research inquiries and provide accurate and timely responses. Strong interpersonal skills and the ability to communicate with all levels of the organization. Ability to gather and summarize data for reports Ability to find solutions to various administrative problems and to prioritize work. Proven ability to work independently and to be a self-motivator.

At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.