Grants & Contracts Manager

The Grants Administrator / Manager in the Department of Emergency Medicine is responsible for managing and directing a portfolio of over $10M in sponsored projects from NIH, Department of Defense, other federal sponsors, foundations and industry. Work includes proposal development and submission and overseeing post-award management. This position will develop processes and train staff in order to ensure compliance with all sponsor and federal guidelines. This position will work with faculty to establish metrics and innovations to improve and grow this portfolio.

Job Summary

Manages administrative and financial operations for Research Grants & Contracts and reviews and negotiates complex grants, contracts, and subcontracts. Reviews and reconciles financial and grant documents and ensures compliance with policies, procedures, and regulations. Prepares and negotiates complex budgets and related documents. Serves as a primary contact and resource regarding all aspects of research grants and contracts, updates databases and accounts, and develops and facilitates operational policies and procedures.

Essential Functions

This position covers the activities related to the full lifecycle of sponsored program administration including identification of funding sources, proposal submission, sub-award issuance, and post-award administration (both financial and non-financial) related to funding provided in the form of gifts, grants, cooperative agreements, and contracts from external/internal funding sources (e.g., federal agencies, state agencies, private companies, or foundations) that provide support for research. Responsibilities include: - Submission of final technical, monthly, quarterly annual reports and proposal preparation by reviewing sponsor guidelines and university guidelines and preparing proposal checklists. - Closing Memos for Sponsored Research Accounting - Account Reconciliation - Coordinating proposal development, faculty financial reports - Developing, finalizing, and/or approving proposal budget and cost share; preparing required forms, representations and certifications, and budget justification; obtaining cost share approvals - Preparing requests for sponsor approval of budget revisions - Submission of standard proposal documents including required forms, representations and certifications, and budgets - Facilitating materials transfer and other agreements; assisting Property Inventory with receipt, accountability, and reporting on government-owned equipment - Initiating requests for advance account numbers and subawards - Monitoring end dates of projects/funds - Managing work activities in a large volume, fast-paced, complex, detailed, and multifaceted environment - Prioritizing timelines/schedules through interpretation of potential funding opportunities and holding the proposal team accountable

Physical Effort

This is a sedentary position but may require travel to various campus locations and off-site meetings.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular Job Classification: Staff.Grants & Contracts Manager (Pre & Post-Award) Job Family: Research Job Sub Family: Grants & Contracts Campus: Pittsburgh Minimum Education Level Required: Bachelors Degree Minimum Years of Experience Required: 3 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: M-F 8:30a-5:00p - flexible Work Arrangement: M-F 8:30a-5:00p - flexible Hiring Range: To be determined based on qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume Optional Documents: Cover Letter PI245386654