This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2314214

Primary Function

This is an administrative support position with the principal function to provide administrative support to the County Extension Services office in areas such as answering phones, assisting the public, filing, typing, monitoring budget and calendar, preparing for and recording meetings, researching documents, and performing accounts payable/receivable. Duties may include typing and preparing correspondence and documents using various software applications; composing responses, maintaining files, records and documents, keeping clerical records, logs, ledgers, etc. and working within department specific processes and procedures. The work is performed under the supervision of the County Extension Educator/Chairman. The principal duties of this class are performed in a general office environment or at special events. Some travel may be required to attend training classes and prepare/set-up classroom, activities or other training facilities at various locations.

Essential Duties and Responsibilities(may vary by assignment)

• Receives and processes incoming phone calls, greets the public, assisting and providing referrals to other departments or staff as needed and explaining the activities and services of the Extension office;
• Performs bookkeeping duties to receive and disperse funds and to maintain account records;
• Know all aspects of record keeping in an appropriate computer program or application.
• Be efficient in advanced Excel Spreadsheets for University of Idaho data reporting of Bannock County contributions and the Standardized Extension Agreement.
• Processes accounts payable and receivable;
• Balances monthly budgets and deposits funds;
• Assists in preparation and monitoring of the budget, including working with special grants and contracts, fair budgets and other budget items;
• Performs administrative support duties for Family and Consumer Sciences, Horticulture/Master Gardener program including secretarial support, website management, and publication of the quarterly newsletter;
• Updates and reports all Documentation of Budgets to the University of Idaho District IV Director and the University of Idaho CALS Administrative Services;
• Provides data entry services, faxing, typing, and filing;
• Creates, transcribes, types and proofs files, memos, letters and documents;
• Schedules appointments as required;
• Prepares classroom materials and sets-up room or location facilities;
• Creates and maintains County files, records and documents including projects and programs;
• Operates standard and specialized office equipment such as computer, copier, fax machine, and related equipment;
• Picks up, sorts, and routes mail to appropriate parties;
• Manages office supply purchasing and repair of office equipment;
• Uses computer to research documents, obtain information or enter data;
• Ensure compliance with the University of Idaho policy on non-discrimination stated in the University of Idaho faculty Staff Handbook, Section 3050;
• Performs all work duties and activities in accordance with County policies, procedures and safety practices.
• Performs all work duties and activities in accordance with the University of Idaho County Operations Handbook Fifth Edition, 2018
• Keep all Affirmative Action paperwork up to date and filed for Civil Rights Audit.

Acceptable Experience and Training

• High school diploma or GED equivalency is required and technical certificate in secretarial science, general business, or a related field is preferred;
• Two (2) years progressively responsible office experience providing exposure to County administrative proc sses and complex secretarial duties is required; or
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Special Qualifications

• Ability to pass a background check is required.
• Valid Idaho State Driver\'s License is required.

Bannock County is an Equal Opportunity Employer.

Veteran\'s Preference Given Pursuant to Idaho Code.

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