Description We are in search of an Administrative Assistant to join our team in Pomona, California. This role primarily involves providing administrative support to our managers and employees, ensuring the smooth operation of our office, and managing various administrative activities.

Responsibilities:

• Answering phones and welcoming visitors.

• Assisting in coordinating paperwork for preventive maintenance inspections, including work orders, service history, inspection reports, audit reports, etc.

• Collaborating with technicians to prepare monthly reports.

• Maintaining office supply inventory and reordering supplies as necessary.

• Responding to client requests in a professional and timely manner.

• Coordinating service calls and requests, which may include dispatch and scheduling.

• Complying with company policies, procedures, and government regulations.

• Maintaining a clean and organized workplace/office.

• Collaborating and cooperating with other company departments in establishing and carrying out responsibilities.

• Performing additional duties as assigned by the supervisor/manager. Requirements • Proficient in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word

• Strong customer service skills with experience in answering inbound calls and managing inbound/outbound calls

• Excellent data entry skills with high attention to detail and accuracy

• Experience in scheduling appointments and managing calendars

• Ability to handle email correspondence professionally and efficiently

• Good problem-solving skills and the ability to multitask effectively

• Strong written and verbal communication skills

• Ability to work independently and as part of a team

• High level of organizational skills and the ability to prioritize tasks effectively

• Demonstrated ability to maintain confidentiality and handle sensitive information

• High school diploma or equivalent education level required.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .