Job Information
Ponca City Public Schools Site Secretary / Receptionist at West Middle School in Ponca City, Oklahoma
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Ponca City Public Schools
Job Description
Secretary Receptionist West Middle School
Reports to: Principal, Assistant Principal
Supervises: N/A
Qualifications: High School Diploma or Equivalent
At Least (1) Year of Office Experience
Job Goal: Serves as confidential secretary to the principal/assistant principals and as a facilitator for the school public being served by the school office.
Employment Terms: 10 Months, 8 hours per day
7:30 A.M. 4:30 P.M., exclusive of a lunch
Occasionally, special arrangements may be made with the
supervisor if the situation warrants. Supervisor approval is required
if the contract day varies.
FLSA Classification: Nonexempt
Evaluation: Annually by Building Principal
Physical Demands:This is an overview intended for compliance with the ADA it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.
Regular Requirements:Sit for extended periods; twist at the neck and trunk; bend and reach at, below and above shoulder level, repetitive use of fingers and hands to grasp and/or operate equipment; lift/move up to 15 pounds
Occasional Requirements:Walk, reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 25 pounds
Visual Requirements:Close, color, peripheral, depth perception, ability to adjust focus
Hearing/Speaking Requirements:Adequate to exchange information
Essential Duties and Responsibilities:
Makes and receives telephone calls, takes messages and routes calls
Assists principal and assistant principals as needed in typing, filing, etc.
Assists visitor who come to the office area.
Assists students with transcripts as needed.
Keeps records on all new and withdrawing students.
Pulls transcript/health record/schedule for all students withdrawing from PoHI.
Performs appropriate computer work in student information program with withdrawals.
Prepares spring order for administrative supplies.
Prepares office inventory.
Assists in preparation of information for teacher folders.
Schedules parent/teacher conferences.
Assists with teacher checkout.
Distributes interschool mail.
Oversees Parent Access.
Checks time clock entri