Description

We are offering a contract employment opportunity for an Office Assistant- Accounts Payable role in our Portage, Wisconsin location. This role is integral to our operations, where you will work closely with the production plant and the office team to manage accounts payable, process production scheduling, and perform various administrative tasks.

Responsibilities:

• Assign, match, and code purchase orders with receiving documents and invoices efficiently.

• Process daily production scheduling and production runs based on weekly orders.

• Maintain and update accurate records in the JDE computer system.

• Communicate product needs for production runs and maintain appropriate inventories.

• Assist in answering phone calls and greeting customers, suppliers, and visitors.

• Prepare a variety of reports, correspondence and miscellaneous tasks from rough drafts or reports, ensuring timely completion and accuracy.

• Establish and maintain computerized records system for departmental records, files, and reports.

• Perform backup office responsibilities as needed.

• Use company computer systems to prepare monthly reports for month-end close.

• Purchase resale items and manage capital appropriation approvals for payment to vendors.

Requirements • Proficient in Accounting Software Systems

• Strong skills in Microsoft Excel

• Familiar with all Accounting Functions

• Experience with Accounts Payable (AP)

• Ability to perform Data Entry tasks with accuracy

• Experience in providing Administrative Assistance

• Knowledge of Purchase Orders management

• Ability to Code Invoices

• Experience in Answering Inbound Calls

• Strong organizational and time management skills

• Ability to work independently and as part of a team

• Excellent verbal and written communication skills

• High attention to detail and problem-solving skills

• Ability to handle confidential information

• High school diploma or equivalent, higher degree in related field is a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .