City of Portland Benefits Program Lead (Human Resources Analyst III) in Portland, Oregon, United States

Job Information

City of Portland Benefits Program Lead (Human Resources Analyst III) in Portland, Oregon

Benefits Program Lead (Human Resources Analyst III)

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Benefits Program Lead (Human Resources Analyst III)

Salary

$107,265.60 - $151,881.60 Annually

Location

1120 SW 5th Ave, OR

Job Type

Regular

Job Number

2024-00895

Bureau

Bureau of Human Resources

Opening Date

08/26/2024

Closing Date

9/16/2024 11:59 PM Pacific

Description
Benefits
Questions

The Position

Job Appointment: Full time, regular

Work Schedule: Monday – Friday, 8am-5pm. Alternate schedule may be available.

Work Location: Hybrid. In-person work to be conducted at The Portland Building, 1120 SW 5th Avenue. Remote work must be performed within Oregon or Washington. For more information, click here (https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-4045-employee) .

Benefits: Please check our benefit tab for an overview of benefit for this position

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume.

Position Summary

The Health & Financial Benefits programs within the Bureau of Human Resources aim to support, retain, and attract City of Portland employees by providing innovative, competitive, and fiscally responsible health and welfare benefits. The Benefits Program Lead (HR Analyst III) supports the success of these programs by performing a variety of highly professional, technical, and analytical activities. This position makes independent decisions, within specific procedures and guidelines, and serves as the subject matter expert.

As a Benefits Program Lead, you will:

Confirm and audit benefits enrollment completion, calculate and validate benefit-related payroll deductions as applicable to benefits-related laws, vendor contracts, and collective bargaining agreements for all benefit eligible employees, and import payroll data into SAP.
Audit and validate each pay period's vendor payroll interface file to ensure accurate accounting and processing of benefit-related payroll deductions, track discrepancies, make corrections, and coordinate updates with the external systems vendor.
Create and maintain an internal benefit-related payroll deductions file for employee and employer costs, audit annual open enrollment records to calculate and apply new payroll deductions, and update the file each pay period to reflect changes. Track and manage benefit financials to ensure correct funding of accounts.
Audit and validate paid hours for employees on unpaid leave to determine benefit eligibility, compile, and track reports for various types of leave absences, calculate and track arrears, work with employees on repayment plan. Collaborate with Bureau contacts to research discrepancies and educate employees on impact to benefits due to leave of absence.
Lead ongoing updates of the benefits administrative system, including auditing data, testing system, identifying issues, and recommending changes and process improvements.
Coordinate planning, developing, and organizing the benefits annual open enrollment process.
Assist with special projects such as requests for proposals, contracts, systems and program implementations, serve as committee member representing the benefits team for new City initiatives and collective bargaining.
Train Benefit Team members to accurately calculate benefit premiums, process final paycheck benefit deductions, compliance fees and tax reporting, and vendor payments.
Collaborate with benefits and payroll staff to prepare payroll and benefits documents in accordance with local, state, and federal regulations such as annual W2s and ACA 1095 forms.

Benefits related payroll deductions are completed in accordance with City, State, and Federal laws, in addition to the City’s HR Administrative Rules and Collective Bargaining Agreements. Not following the appropriate policies and procedures accurately will result in incorrect charges to employees and City Bureaus, increasing the City’s risk of violation of the applicable rule, law, and/or policy.

Questions?

Jaclyn Snyder, Senior Recruiter

Bureau of Human Resources

Jaclyn.Snyder@portlandoregon.gov

To Qualify

The following minimum qualifications are required for this position:

Experience applying federal, state, and local laws and other rules/regulations (such as collective bargaining agreements) to program administration, preferably employee benefits or other human resources programs.
Experience utilizing enterprise specific technology (such as SAP or other HRIS systems) and related skills in the use of computers and general office software, including Outlook, Word, and Excel for complex data management processes.
Experience calculating, processing, and reporting accurate healthcare premiums and payments, or other accounting functions.
Ability to design, implement and utilize data gathering and reporting procedures, to audit and validate accurate accounting.
Ability to research and analyze complex problems, evaluate alternatives and make appropriate recommendations before significant negative impacts are experienced.
Ability to prioritize and execute complex and detailed work processes within strict timelines and with complete accuracy.

Although not required, you may have:
Experience administering employee benefits programs in a public agency.
Accounting experience in a public agency.
Benefits administration or Human Resources certification.

The Recruitment Process

STEP 1: Apply online between Monday, August 26, 2024 – Monday, September 16, 2024

Required Application Materials:

Resume
Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:
Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)

Application Tips:
Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
Your resume should support the details described in your responses to the supplemental questions.
Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
Do not attach materials not requested.
All completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation: Week of September 16, 2024
An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes) for complete information.
Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of September 23, 2024
Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): October
Hiring bureau will review and select candidates to interview.
Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: November

Step 6: Start Date: December
A start date will be determined after all conditions of employment have been met.

Timeline is approximate and subject to change

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

Veteran Preference
ADA, Pregnancy, and Religious Accommodations
Work Status
Equal Employment Opportunity

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

Health Care (Medical, Vision and Dental)
Carrot Fertility
Wellness Benefits
Life Insurance
Long-term disability coverage to eligible employees and their families.
Employee Assistance Plan
Flexible Spending Accounts
Retirement
Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer
Family Medical Leave
City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .

Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy.

Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay question with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration.

Note: If you are requesting veterans' preference, please be sure to upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.

Have you read and understood all the information listed above?

Yes
No - If you have any questions, please contact the recruiter on the announcement.

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)
My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
You may release my application; I am waiving confidentiality.

04

Do you have experience applying federal, state, and local laws and other rules/regulations (such as collective bargaining agreements) to program administration, preferably employee benefits or other human resources programs?
Yes
No

05

Provide a detailed example(s) of your experience applying federal, state, and local laws and other rules/regulations (such as collective bargaining agreements) to program administration, preferably employee benefits or other human resources programs.