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City of Portland Clean Energy Fund Capacity Building Project Manager (Coordinator II - CPPW) in Portland, Oregon

Clean Energy Fund Capacity Building Project Manager (Coordinator II - CPPW)

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Clean Energy Fund Capacity Building Project Manager (Coordinator II - CPPW)

Salary

$83,220.80 - $118,768.00 Annually

Location

OR, OR

Job Type

Regular

Job Number

2025-00075

Bureau

Bureau of Planning and Sustainability

Opening Date

01/13/2025

Closing Date

2/3/2025 11:59 PM Pacific

Description
Benefits
Questions

The Position

Job Appointment: Regular, Full-time

Work Schedule: Monday – Friday, 8 am-5 pm. An alternate schedule may be available.

Work Location: Hybrid. In-person work will be conducted at The Vanport Building located at 1810 SW 5th Avenue. Remote work must be performed within Oregon or Washington. For more information, click here (https://employees.portland.gov/human-resources/people-culture/workplace-framework-and-requirements) .

Benefits: Please check our benefit tab for an overview of benefits for this position.

Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view labor agreements, current and future, please visit the Current City Labor Agreements (https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements) page.

Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview) for qualifying employees.

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume.

Position Summary

The Portland Clean Energy Community Benefits Fund (PCEF) team at the Bureau of Planning and Sustainability (BPS) is seeking a project management professional to implement PCEF grant programs that strengthen the organizational capacity of community-based organizations advancing climate equity. This role combines project management, direct grantee support, coordination of educational engagement events, and management of contracts for organizational development services (e.g., financial management, board leadership, reporting, etc.). The ideal candidate will balance strong interpersonal communication skills with precise project management to support historically underserved organizations driving climate justice. This position plays a key role in shaping how PCEF supports community partners in achieving their climate equity goals.

As a Capacity Building Project Manager, you will:

Support grants and contracts awarded for projects and programs by serving as the primary contact for PCEF’s Capacity Building Cohort Program, defining scopes and metrics, monitoring progress, processing invoices, and ensuring compliance while providing troubleshooting and collaborative problem-solving to support grantee and contractor success.
Review project proposals by participating in evaluating and scoring proposals and offering input on awards and management processes.
Coordinate engagement events and collaborations by facilitating opportunities for grantees, contractors, and stakeholders to collaborate, engage in peer learning, and share insights.
Lead program analysis by conducting evaluations, including capacity assessments and performance reviews, to inform program improvements.
Foster community relations by cultivating relationships with individuals and organizations from PCEF priority populations.
Process community input by transforming public feedback into actionable insights to guide programming and decision-making.

As a person, you have:

Lived Experience: Firsthand knowledge of and connection to marginalized communities, with a deep understanding of how historical racism and disinvestment have shaped present realities.
Social Intelligence: Strong communication skills that foster ease and understanding, allowing you to engage effectively with individuals from a variety of roles and backgrounds.
Collaborative and Inclusive Approach: Comfort in sharing power, working together toward collective goals, and guiding others through conflict resolution with a trauma-informed perspective.
Equity-Driven Mindset: A commitment to driving systemic change to address both historical and ongoing discrimination, with experience in evaluating and reshaping processes to promote fairness and eliminate barriers for more equitable outcomes.
Empathetic Understanding: The ability to approach difficult conversations and sensitive topics with professionalism, compassion, and an awareness of the impact of equity and justice issues on communities.

About the Portland Clean Energy Community Benefits Fund:

As a first-in-the-nation community-led climate fund, PCEF’s mission is to broaden community resilience and economic opportunity through climate action that advances racial and social justice. By partnering with community organizations, government agencies, and businesses engaged in the climate and justice movements, PCEF enables local solutions to many of the city’s most urgent challenges.

PCEF awards grants and contracts that serve communities with historically limited access to opportunity in the energy, transportation, construction, employment, agricultural, and green infrastructure industries. The Fund enables partnerships that result in cleaner air, healthier schoolchildren, more affordable energy, and other environmental and social benefits for communities most impacted by climate change. PCEF-funded projects and programs demonstrate benefits to frontline communities, have support from community leaders, reduce greenhouse gas (GHG) emissions, and are accountable to the public.

PCEF was created through a ballot initiative passed by Portland voters in November 2018. It raises revenue through a one percent business licensing surcharge on revenue generated in Portland by certain large retailers. The Fund collects approximately $200 million in annual revenue for clean energy, transportation, green infrastructure, regenerative agriculture, and workforce and contractor development projects and programs. It is housed in the City of Portland’s Bureau of Planning and Sustainability (BPS). For more information visit the PCEF website (https://www.portland.gov/bps/cleanenergy) .

About the Bureau of Planning and Sustainability:

BPS is a leader in land use planning, climate action, environmental stewardship, and urban design. BPS centers racial equity in its work and is dedicated to creating a Portland that is more equitable, healthy, prosperous, and resilient. The bureau oversees a world-renowned waste and recycling system and leads the U.S. in its commitment to open data and protecting communities in the application of technologies. Staff collaborate with partners on neighborhood, economic, historic, and environmental planning and provide research, policy, and technical services to advance energy efficiency and renewable energy, as well as policies and actions to address climate change.

BPS values a diverse workforce and seeks ways to promote equity and inclusion within the organization. Candidates of color, those who can speak a language other than English, and those with knowledge, ability, and experience working with a broad range of individuals and diverse communities are often representative of PCEF priority populations, which is helpful in delivering PCEF projects and programs.

Studies have shown that women, non-binary people, and Black, Indigenous, and other people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. BPS considers lived experience, and transferrable skills as qualifying unless an item is labeled as required. We are most interested in finding the best candidate for the job, and the best candidate may be one who comes from a less traditional background. We strongly encourage you to apply.

Virtual Zoom Meet & Greet Opportunity

Come meet the hiring manager and the senior recruiter! We'll be talking about the position's duties and responsibilities, day-to-day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position.

Topic: Meet & Greet – Multiple Positions:

Capacity Building Project Manager & Community Outreach Coordinator

Time: January 28, 2025, 12:00 PM Pacific Time (US and Canada)

Join Zoom Meeting: https://us06web.zoom.us/j/89389223995

Questions?

Amanda Hillebrecht, Senior Recruiter

Bureau of Human Resources

Amanda.Hillebrecht@portlandoregon.gov

To Qualify

Applicants must specifically address and demonstrate how they meet the following minimum qualifications through their resume and answers to supplemental questions. The City of Portland will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific in your materials on how your experiences meet the requirements in this section.

Ability to help implement systems that reverse historic and current discrimination practices, or demonstrate a commitment to racial justice, diversity, equity, or inclusion; or lived or work experience supporting communities of color or historically marginalized communities.
Experience furthering an inclusive, respectful, and culturally responsive workplace and respectful working relationships with public agency officials or representatives of community-based organizations.
Ability to apply relevant codes, regulations, requirements, administrative rules, and policies; exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines.
Experience supporting organizational development activities such as training, technical assistance, or facilitated meetings, particularly in community-based settings.
Experience managing multiple projects, tracking budgets, using project management techniques, and ensuring compliance with project or program requirements (e.g., reporting, permitting, and other requirements).

Although not required, you may have:
Two (2) or more years of experience supporting or leading an organization’s growth and development through training, technical assistance, or strategic planning, particularly in nonprofit or community-based settings, or in small business development.
Proficiency in a second language (e.g., Spanish, Somali, Vietnamese, Chinese, and Russian) to effectively communicate with diverse community members and stakeholders.
PMP, AICP, or other relevant certifications

The Recruitment Process

STEP 1: Apply online between Monday, January 13, 2025 and Monday, February 2, 2025

Required Application Materials:

Resume
Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

Veteran documents to request Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)

Application Tips:
The City of Portland has How to Apply Videos (https://tinyurl.com/pdxh2a) and offers How to Apply (https://www.portland.gov/bhr/events) Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.
Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
Your resume should support the details described in your responses to the supplemental questions.
How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
Do not attach materials not requested.
All completed applications for this position must be submitted no later than the closing date and time of this recruitment.
All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting; instead, use AI to generate ideas and then tailor them to reflect your own experiences and skills.

Step 2: Minimum Qualification Evaluation: Week of February 3, 2025
An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes) for complete information.
Additional evaluation may be required before the establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of February 10, 2025

Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): Late February

The hiring bureau will review and select candidates to interview.

Step 5: Offer of Employment: March

Step 6: Start Date: Late March

A start date will be determined after all conditions of employment have been met.

Timeline is approximate and subject to change

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

Veteran Preference
ADA, Pregnancy, and Religious Accommodations
Work Status
Equal Employment Opportunity

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

Health Care (Medical, Vision and Dental)
Carrot Fertility
Wellness Benefits
Life Insurance
Long-term disability coverage to eligible employees and their families.
Employee Assistance Plan
Flexible Spending Accounts
Retirement
Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer
Family Medical Leave
City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .

Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted position.

Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay question with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration.

Note: If you are requesting veterans' preference, please be sure to upload a copy of your DD214 and/or Veteran's Administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.

Have you read and understood all the information listed above?

Yes
No - If you have any questions, please contact the recruiter on the announcement.

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)
My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
You may release my application; I am waiving confidentiality.

04

Do you have the ability to help implement systems that reverse historic and current discrimination practices, or demonstrate a commitment to racial justice, diversity, equity, or inclusion; or lived or work experience supporting communities of color or historically marginalized communities?
Yes
No

05

Provide a detailed example(s) of your ability to help implement systems that reverse historic and current discrimination practices, or demonstrate a commitment to racial justice, diversity, equity, or inclusion; or lived or work experience supporting communities of color or historically marginalized communities.