Description

About Us:

Dynalectric Oregon has served the specialized electrical needs of the Pacific Northwest for over 80 years. We have consistently maintained a local and personalized focus while growing into one of the foremost electrical contractors in the state. As a multidisciplinary electrical firm, Dynalectric Oregon has the in-house expertise to plan, construct, install, and fully integrate every component related to electrical, controls, and telecommunications systems. Our ability to perform projects collaboratively - under one roof - helps lower costs, increases accuracy, and improves project communications.

For more information, please visit www.dyna-oregon.com

Job Title: Project Coordinator

Job Summary:

The Project Coordinator (PC) will assist and support project managers and electricians on site. Track job cost, process/enter billing, and provide support for various department. Produce submittals, O&M manuals or other job close out documentation for projects.

Duties and responsibilities:

Billings

• Time/material (receive work tickets from HPC, & PM’s, Accubid entry, create invoice)

• Process all department billings (lien releases, review contract terms, schedule of values, create invoices, provide certified payroll reports, send to customers, enter invoices into SB)

• A/R collections (when past due or beyond contractual terms)

Issuing/tracking work orders

• Job set-up in Starbuilder for billing purposes (assign work order number in SB & department internal tracking, assign new customer number as needed)

• Generate journal entries for cost transfers

• Open/close status (coordinate with electrician on job completion, archive completed jobs)

External/internal customer service responsibilities

• Answer phone calls and email inquiries from external customers (billing questions from existing or potential customers)

• Answer phone calls and email inquiries from internal customers (general field/PM/staff support inquiries)

Maintain detail project records

• O.’s (Distribute, file, close; issue as needed)

• Contract modifications (track contract modifications for the life of each project)

• Invoices (file within appropriate job folder)

Cost reports

• Monthly (distribute to Division Manager/PM as required via Empire)

• Periodic (distribute to Division Manager/PM as required via Empire as needed)

Manage testing equipment

• Maintain/track equipment (assign, act as tech support, ensure factory recommended maintenance/records are completed, make recommendations on new equipment, parts inventory)

• Test reports (download/receive results, file, distribute, archive, provide for warranties)

Process department timecards

• Ensure accuracy (name, state, employee id number, miscellaneous reimbursements)

• Coding (job number, phase/cost codes)

• Manage approval process (written sign-off from PM’s)

• Deliver to Payroll

Other duties

• General Admin support as needed (printing, scanning, copying, etc.)

• Expense Reports

• Check requests (permit process and other miscellaneous check request)

• Generate labels (print cable/ patch panel/ faceplate/ fiber, distribute to field techs)

• Submittals/O&M’s (provide manufacturer data based on BOM provided by PM)

• Office phones (manage phone system/desk phone assignment, maintain phone list, assign direct numbers, replace equipment as needed)

• Cell phones (order equipment, manage/distribute inventory/accessories, recycle used equipment)

• Backup to OC & PCHD

• Maintain technical certifications (track field tech training for certification & VAR requirements, assign training)

• Manufacturer rebates (gather point of sale reports from distributors, upload to manufacturer websites, track results)

Qualifications:

• HS Diploma/GED required, some college preferred.

• 3-5 years’ experience in billing or Project Management support.

• General knowledge of accounting and billing practices.

• Ability to multitask in a fast-paced work environment.

• Knowledge of MS office – especially Excel.

• Familiarity with Accubid. Starbuilder and Fluke a plus.

• Experience creating spreadsheets for job tracking/costing.

• Ability to work effectively independently or in a team environment.

• Excellent/proven customer service skills.

• Effective written and verbal communication skills.

• Ability to provide support to Department and Project Managers in all areas needed on a daily basis.

Working Conditions:

Office-based. Typical business hours Monday – Friday, but when deadlines approach they may be required to work some overtime.

Physical requirements:

The physical demands described here are representative of those that must be met by a Project Coordinator to successfully perform the essential functions of this job.

The PC is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Direct reports:

None

Benefits:

• Health & Welfare (medical, dental & vision)

• 401(k)

• 401(k) match

• Paid time off

• Paid holidays

• Flexible spending accounts

• Life insurance

• Disability insurance

• Employee assistance program

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

#dynor