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City of Portland Youth Conservation Crew Office Assistant (Community Service Aide II) - Revised in Portland, Oregon

Youth Conservation Crew Office Assistant (Community Service Aide II) - Revised

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Youth Conservation Crew Office Assistant (Community Service Aide II) - Revised

Salary

$22.00 - $24.00 Hourly

Location

Rice School, OR

Job Type

Casual

Job Number

2024-01186

Bureau

Portland Parks & Recreation

Opening Date

12/02/2024

Closing Date

12/16/2024 11:59 PM Pacific

Description
Benefits
Questions

The Position

About the position

Job Appointment: Casual, Full Time. Appointment will end August 29, 2025. Possibility of an extension to position within Environment Education.

Work Schedule: Monday to Friday, 30 hours per week (6 hours per day), with occasional weekends.

Work Location: Fully Onsite. Employee will report to Rice School, 6433 NE Tillamook St, Portland, OR 97213 for in-person work. This position will also be required to travel to various locations for field work.

Benefit: This is a Seasonal/Casual classification, and employees in this classification serve at-will and do not accrue status in the class to which they have been appointed and have no appeal rights upon demotion, suspension or termination from employment. Community Service Aide II's do not accrue vacation or service credit.

Language Pay Premium Eligible: This position may be eligible for Language Pay Differential (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview) for qualifying employees .

Union Representation: This position is non-represented.

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume.

Position Summary

The YCC Office Assistant supports the efficient operation of the Youth Conservation Crew (YCC) program through organizational, administrative, and logistical assistance. This role will be responsible for managing equipment and supplies, coordinating communications and reports, supporting event planning, and maintaining accurate files and records. Additional responsibilities include providing in-field support, overseeing technology and recruitment efforts, and contributing to the development of program materials to ensure the success of YCC.

The Youth Conservation Crew Office Assistant will work on :

Organization & Inventory: Maintain and track YCC equipment, supplies, and storage areas.
Communication: Draft, edit, and send approved communications; support the creation of YCC reports.
Event & Program Support: Assist with YCC Saturday planning, including Smartsheet management, timesheet tracking, end of day work report, co-hosting professional development days and YCC Celebration.
File Management: Organize and archive YCC files and photos.
Technology Support: Track and troubleshoot YCC-related technology.
Scheduling & Recruitment: Schedule meetings with sponsors, assist in YCC and Environmental Education (EE) recruitment efforts, and support YCC staff hiring.
Calendar & Document Management: Update YCC and EE Outlook Calendars; assist with editing YCC print materials and program documents.
In-Field Support: Support summer staff onboarding and training, resupply materials, and substitute for crew leaders as needed.
EE Internship Support: Help update and edit EE Internship materials.
Additional Duties: Assist YCC staff and alumni, and perform other programmatic duties as assigned.

Ideal Candidate

We are seeking an organized and motivated individual to join the Youth Conservation Crew (YCC) team as an Office Assistant. This is an excellent opportunity for an early-career professional to gain experience and deepen their knowledge in supporting youth programs that focus on conservation, environmental education, and outdoor leadership.

The ideal candidate will:

Support Equity and Inclusion: Be committed to fostering a welcoming and inclusive environment for all participants and staff.

Engage with Youth: Have experience working with, supporting, and leading youth ages 14–19, particularly in programs related to the outdoors, conservation, or environmental education.

Communicate and Collaborate: Demonstrate strong communication skills and the ability to work effectively with youth participants, partner organizations, and Parks staff to ensure program success.

Be Adaptable and Organized: Excel at tracking and completing multiple tasks simultaneously, adjusting to changing priorities, and maintaining focus in a dynamic work environment.

Stay Organized: Be comfortable handling administrative tasks, such as managing equipment, coordinating schedules, editing training materials and field manuals, and maintaining accurate files.

Use Technology Effectively: Be proficient with Microsoft Office (Outlook, Excel, Word, Teams, OneDrive), Adobe PDF, and other online tools.

Be Flexible and Team-Oriented: Be willing to assist with event planning, staff training, and in-field support when needed.

Have a question?

Contact Information:

TroyLynn Craft, Recruiter

Bureau of Human Resources

TroyLynn.Craft@portlandoregon.gov

To Qualify

The following minimum qualifications are required for this position:

Ability to promote equity, diversity, inclusion and provide culturally responsive leadership within the program.
Experience working with diverse youth aged 14–19 in programs focused on nature, the outdoors, conservation, environmental education, and/or outdoor education.
Experience in youth programming and/or conservation work in a leadership position.
Experience working in an administrative position supporting field-based programming in nature and/or conservation.
Experience with Microsoft Office (Outlook, Excel, Word, Teams), Adobe PDF, and various web-based programs.

Applicants must also possess:

A valid state driver’s license and acceptable driving record (https://www.portlandoregon.gov/citycode/article/12184) .
Valid First Aid/CPR certification (or ability to become certified within two months of hire).

Although not required, you may have one or more of the following:
Degree in Administration, Environmental Education, Outdoor Education, Recreation Management
Bilingual skills

The Recruitment Process

Step 1: Apply online between December 2, 2024 to December 16, 2024

Required Application Materials:

Resume
Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:
If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc) by the closing date of the recruitment.

Application Tips:
Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
Your résumé should support the details described in your responses to the supplemental questions.
How We Determine Pay : The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
Do not attach any additional documents.
Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage using AI to generate ideas and then tailor them to reflect your own experiences and skills.
All applications must be submitted via the City's online application process.
E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation: Week of December 16, 2024
An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review) for complete information.
Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of January 6, 2025
Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): January 2025
Hiring bureau will review and select candidates for an interview

Step 5: Offer of Employment: January/February 2025

Step 6: Start Date: February 2025
A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

City of Portland Core Values
Recruitment Process - Work Status
Equal Employment Opportunity
Veteran Preference
ADA, Pregnancy, and Religious Accommodations

An Equal Opportunity / Affirmative Action Employer

This summary outlines the benefit programs, actual benefits may vary depending on bargaining unit and employment status.

The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers.

More detailed information can be obtained by calling the Health & Financial Benefits Office at 503-823-6031.

Health Care (Medical, Vision and Dental) (https://www.portlandoregon.gov/bhr/67562)

Casual employees can become eligible for health benefits (medical, dental & vision) through Affordable Care Act (ACA) employer provisions if they meet the necessary paid hours requirement, as determined by the Health & Financial Benefits Office.

Retirement (http://www.oregon.gov/PERS/)

Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)

The City currently pays the employee's share of the retirement contribution.

Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.)

Sick Leave (http://www.portlandoregon.gov/citycode/article/12414)

Casual employees accrue sick leave as outlined in the City of Portland protected sick time law.

Family Medical Leave (http://www.portlandonline.com/omf/index.cfm?c=27799&a=12415)

In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons.

Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy.

Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay question with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration.

Note: If you are requesting veterans' preference, please be sure to upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.

Have you read and understood all the information listed above?

Yes
No - If you have any questions, please contact the recruiter on the announcement.

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)
My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
You may release my application; I am waiving confidentiality.

04

Do you have the ability to promote equity, diversity, inclusion and provide culturally responsive leadership within the program?
Yes
No

05

Provide a detailed example(s) of your ability to promote equity, diversity, inclusion and provide culturally responsive leadership within the program.