Job Description:

The Watson Institute for International and Public Affairs (https://home.watson.brown.edu/) at Brown University seeks to promote a just peaceful world through research, teaching and public engagement.

The Watson Institute is a community of scholars, practitioners, and students whose work aims to help us understand and address these critical challenges. It is dedicated to meaningful social science research and teaching and animated by the conviction that informed policy can change systems and societies for the better.

Working closely with the Undergraduate Concentration Manager, the Academic Program Coordinator supports all aspects of undergraduate programming at the Watson Institute for International and Public Affairs. This position is responsible for the administrative operations of the International and Public Affairs (IAPA) concentration. The Coordinator provides support for course scheduling and faculty teaching needs; administers student fellowships, awards, and other opportunities; plans, organizes, and tracks event logistics. The Academic Program Coordinator proactively manages various administrative processes and remains informed about University and Watson Institute policies and initiatives.

Major Responsibilities

• Administrative support for the International and Public Affairs (IAPA) undergraduate concentration.

• Provide administrative support for the IAPA undergraduate concentration day-to-day operations.

• Manage course scheduling.

• Assist with faculty administrative needs (requesting online course management tools, booking rooms for advising groups, providing information about due dates, and collecting and posting information about office hours).

• Assist visiting faculty with not-for-credit undergrad Study Groups (organizing registration, setting up office hours, securing office space).

• Monitor and respond to phone and email inquiries through IAPA shared mailboxes.

• Maintain general organization of the undergrad suite, ensuring supplies are available, equipment is functioning, and that the space is welcoming to students.

• Assist with editing of a weekly e-Newsletter.

• Coordinate information dissemination across various platforms, including social media, websites, calendars, and newsletters.

• C reate and edit custom applications, grant periods, and set up workflow in UFUNDS.

• Provide administrative support for institute-wide projects and initiatives as needed, including Watson’s Diversity and Inclusion Action Plan Committee.

• For projects and initiatives assigned, work closely with leadership to provide administrative and logistical support for events, meetings, outreach, collaborative efforts, and information sharing. This includes working closely with Watson’s DIAP Committee Co-Chairs.

• Prioritize work to ensure that deadlines are met and urgent tasks are handled in a timely manner.

• Ability to make suggestions to improve department/center functions.

Education and Experience

• Associate Degree with 3-5 years of administrative experience, or the equivalent combination of education and experience.

• Web and social media experience is a plus.

Job Competencies

• Strong organizational skills.

• High level of attention to detail.

• Proficient in Microsoft and Google platforms.

• Initiative and judgment to independently problem solve and prioritize.

• Ability to handle multiple tasks with frequent interruptions and a demonstrated ability to work effectively with a diverse group and in a changing environment.

• Excellent communication and interpersonal skills.

• Ability to handle competing priorities.

Brown University (https://www.brown.edu/about) is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world.

Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more. To learn about Brown University’s benefits, visit the University Human Resources web page here (https://www.brown.edu/about/administration/human-resources/benefits) for further information.

Applicants are asked to include a resume and cover letter.

All offers of employment are contingent upon successful completion of a background check.

Brown cannot provide visa sponsorship for this position.

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here (https://www.brown.edu/a-z/benefits-working-brown) .

Recruiting Start Date:

2024-12-03

Job Posting Title:

Academic Program Coordinator

Department:

Watson Institute for International and Public Affairs

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer (https://go.brown.edu/equal-employment-opportunity) , Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.