[The Rhode Island Public Transit Authority (RIPTA) is recruiting internally and externally for the position of Administrative Assistant - Executive Office. *This is a non-represented full-time position.

Position Title: Administrative Assistant - Executive Office

Reposting Period: May 16, 2024 through June 7, 2024

*Original Posting Period: February 9, 2024 through February 23, 2024 *Previous Applicants Need Not Reapply-Applicant Information Is On File

**Salary: $50,915.70 to $63,644.62 Annum (Pay Grade 913) Salary to Commensurate Based on Experience

**Reports To: Executive Paralegal

Union Affiliation: Non-Represented*]{#_Hlk166682045}

Description of

Work:

RIPTA is seeking a highly skilled Administrative Assistant to assist the staff in the Executive Office by performing a variety of administrative duties and responsibilities directly related to the primary function of RIPTAs Executive Office. General support activities include, but are not limited to, providing high-level administrative/clerical/technical support to key personnel within the department.

Essential Duties and

Responsibilities:

• Establishes, maintains, and updates all files for the Executive Office;
• Ability to communicate effectively by preparing both oral and written reports, correspondence and memoranda;
• Ability to establish and maintain effective working relationships with superiors, associates, and other individuals and groups as required;
• Performs all general office duties such as typing correspondence, forms, and reports; internet research and data reporting, answering telephones; processing mail; copying; and faxing;
• Provides a variety of administrative office support and coordination for travel arrangements as needed for the CEO and RIPTA Staff;
• Assists with maintaining databases for various purposes including, but not limited to liability claims, workers compensation claims, employee safety records and insurance policies;
• Answer departmental telephone calls responding to commonly asked questions, routing calls to appropriate individuals as needed, and taking and distributing messages;
• Coordinates the distribution and prioritization of all Departmental mail; opening, date stamping, sorting, and distributing. Prepares outgoing mail;
• Develops and maintains an Executive Correspondence Tracking program for the Executive Office, assuring necessary follow-up in order to meet deadlines;
• Maintains the CEOs calendar coordinating meetings and meeting reminders, and prepare relevant materials assuring materials are organized and ready prior to meeting time;
• Maintains office supply inventory; requisitioning new supplies as needed;
• Assists in all aspects of departmental projects and performs all other general office duties.
• Provides back-up administrative/clerical support to other departments as directed;
• Performs other related duties as assigned.

The above duties and responsibilities are not intended to limit specific duties and responsibilities of any particular position, nor are they intended to limit in any way the right of supervisors to assign, direct, and control the work of employees under their supervision.

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