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Department: 480502 - HR UTS/UNC Partnership

Location: Chapel Hill, NC

Essential Job Duties:

The Administrative Assistant would help with the following:

• Scheduling meetings, interviews, and events on behalf of ACHIEVE’s staff members using professional communication skills

• Scheduling and attending internal meetings and taking notes

• Formatting Word, Excel, and other documents

• Organizing files in Teams and identifying apps and templates

• Email correspondence and follow-up phone calls with various UNC Departments

Supporting task management and completion by tracking administrative and research-related tasks using Asana

• Creating and maintaining internal documents and organizing them in Teams

• Completing administrative paperwork (e.g. orders for supplies, venue rentals, software purchasing)

• Conducting searches for supplies, software, policies, and procedures to inform team decision-making on operational processes

Other Work/Responsibilities:

• Good written and verbal communication skills

• Substantial knowledge of MS Office applications (word, excel, outlook, Teams)?

• Attention to accuracy and detail

• Basic familiarity with UNC administrative processes

• Ability to work independently

• Ability to lift to 15 lbs.

• Access to a reliable vehicle that can travel within a 50-mile distance from your home

Required Qualifications:

The person will need their own computer and be expected to use UNC -compatible software (MS Office including Teams,? Zoom, etc.) 50% of duties will be performed remotely, and 50% of duties will be performed on-site at the CWHR office and in the field. They should be able to attend meetings in-person as needed and to support the team with setting up events and meetings at the CWHR office, clinic sites, and community event spaces. The individual should be willing and able to drive their own vehicle to clinic sites in Wake, Durham, Alamance and Orange counties as needed. They will be reimbursed for travel using the state mileage rate.

Preferred Qualifications:

N/A

Required license or certification:

N/A

Position Number: 48JM767

AA/EEO Statement:

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.