Summary This Facility Services Assistant position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Mid Atlantic Health Care Network (VISN 6), Richmond VA Medical Center (VAMC) in Richmond, VA., Engineering Service. The purpose of the position is to assist the Chief and Assistant Chief Engineer in the professional management of the Facility Operations, Maintenance and Safety within the Engineering program. Responsibilities Serves as point of contact for initiating, receiving, scheduling, coordinating and following up on Engineering work order requests for the following disciplines; maintenance and repair, utilities operations, safety, biomedical, projects and interior design. Assigns each work order to its designated shop to be addressed and assists other employees with work order submittal, follow up and inquiries. This includes alerting appropriate disciplines to any emergency work orders requests that are called in by phone or submitted via electronic work order system. Ensures that maintenance/repair work orders and preventative maintenance work orders are properly documented and completed within a timely manner. Checks work orders via electronic work order system for duplicates and incorrect information and corrects/modifies data as needed. Purchases approved supplies, equipment, parts, tools, maintenance repairs and services for equipment while adhering to purchasing guidelines (ie; staying within purchase card limits, ensuring that purchase orders are not split in two, making purchases from authorized vendors, etc.). Creates and processes purchase orders for Engineering service sections to include; interior design, projects, safety, biomedical, maintenance and repair and utilities operations. Submits standard and emergency orders, as needed. Submits 2237s for complex construction projects, complex biomedical equipment repair and facility equipment and repair. This includes the creation, processing, tracking and submittal of a FORCE contracting package (Statement of Work, Quotes, Market Research, Justification, etc.). Submits standard and emergency orders, as needed. Performs general clerical support for Engineering staff to include; timekeeping, filing, collecting and organizing any requested data related to work orders and purchasing. Maintains procedures and processes for tracking and documenting information pertaining to Engineering department operations to include; workload, inventory, purchasing and contracts Serves as Timekeeper. Provides communicative and helpful customer to service to internal customers and external customers. Follows up with various Engineering disciplines to ensure work orders are prioritized and addressed, as needed. Performs other directly related duties as assigned. Preferred Experience: Purchasing Work schedule: Monday-Friday 8:00am - 4:30pm Position Description Title/PD#: Facility Services Assistant/3014/3015 Telework: Not Authorized Relocation/Recruitment Incentives: Not Authorized Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/21/2025 .Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. You may qualify based on your experience and/or education as described below: Specialized Experience for GS-5: one full year of related specialized experience for this position, equivalent to the GS-4 level in Federal Service. (Specialized experienced is defined in the vacancy announcement under Duties section) OR 4 years above high school Specialized Experience for GS-6: one full year of related specialized experience for this position, equivalent to the GS-5 level in Federal Service. (Specialized experienced is defined in the vacancy announcement under Duties section.) Note, education cannot be used to qualify at the GS-6 level. You will be rated on the following Competencies for this position: Attention to Detail Clerical Customer Service (Clerical/Technical) Flexibility Manages and Organizes Information Planning and Evaluating Writing Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is generally sedentary. Typically, the incumbent sits to do the work however there may be some walking, standing, bending, carrying of light items such as paper, books or small parts. No special physical demands are required to do the work. Education Education may be substituted for experience at the GS-5 level. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. (This only applies at the GS-5 level). Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.