Administrative Assistant III

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Please see Special Instructions for more details.

Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:

• Resume

• Letter of interest specifying qualifications and experience (cover letter)

• Names, addresses, telephone numbers and email addresses of at least three references who can specifically comment upon your teaching ability, experience and professional preparation (references)

Inquiries should be addressed to:

Donna Thompson

donna.thompson@uwrf.edu (donnathompson.edu )

Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before August 29, 2024.

The pay rate is $20.40 per hour.

A six-month probationary period is required.

Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.90%; attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to

https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf

UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.

Posting Details

Position Information

UW - System Position Title Administrative Assistant III

Business Title Administrative Assistant III, CAS Central Coordinator

Major Department Code College of Arts and Sciences (J060200)

Appointment Type University Staff-Permanent

FLSA Status Non Exempt

FTE (Percentage of Appointment) 100

Typical Working Schedule

7:45 am – 4:30 pm, M-F

Hybrid or On Campus On Campus

Position Summary

The Central Coordinator serves as first point of contact for receiving and coordinating all general queries that come to the College of Arts and Sciences ( CAS ). This includes greeting and assisting visitors, apprising students of faculty/staff availability to schedule meetings, and providing logistical support (scheduling, room reservations, A/V setup, notifications, and reminders) for CAS unit leaders and committees to support daily operations. This position also serves as eSIS specialist and maintains records of committee memberships, meeting documents, and important deadlines for the College.

Responsibilities

• Work closely with unit leaders and the dean’s office to ensure orderly communication and reception protocols for guiding and assisting all general traffic and queries within the College

• Maintain a full-time presence in the CAS dean’s suite, serving as principal receiver/greeter for all general email/phone queries and visitors

• Provide limited guidance to students and visitors to connect them with appropriate employees, programs, resources, or other needs

• Apprise students and visitors of faculty/staff and administrator availability (office hours, location, etc.)

• Assist in scheduling meetings for unit leaders and committees

• Serve as eSIS specialist and liaise with the registrar on various student records-related matters (permissions, suspension notifications, withdrawals, drops for non-attendance, major/advisor changes, course schedules, etc.)

• Assist the Process Coordinator in developing training and technical documentation to enhance understanding of tools, policies, and processes CAS employees are expected to know

• Supervise student workers as needed

• Manage and approve schedule for CAS conference room ( KFA 140) in Outlook

• Moderate and approve messages submitted for distribution to the CAS college-wide list-serve

• Serve as one of the College’s payroll coordinators to support processing of new hires

• Disseminate general notifications and reminders to various stakeholders of the College, as needed

  Knowledge Skills and Abilities

Required:

• Associate’s degree or experience working in an office or professional setting

• outstanding organizational and time management skills

• excellent customer service and interpersonal skills

• excellent writing skills and attention to detail

• proficiency with Microsoft Office and Adobe Acrobat

• ability to learn and use a variety of technologies effectively

Preferred:

• experience with eSIS and EAB Navigate

• experience working in an educational environment

• Associate’s degree or higher

  Posting Detail Information

  Posting Number USH00309

  Number of Vacancies 1

  Desired Start Date 09/02/2024

  Position End Date (if temporary)

  Open Date 08/13/2024

  Closing Date

  Applicant Review Date 08/30/2024

  Open Until Filled Yes

  Special Instructions to Applicants

Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:

• Resume

• Letter of interest specifying qualifications and experience (cover letter)

• Names, addresses, telephone numbers and email addresses of at least three references who can specifically comment upon your teaching ability, experience and professional preparation (references)

Inquiries should be addressed to:

Donna Thompson

donna.thompson@uwrf.edu (donnathompson.edu%20)

Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before August 29, 2024.

The pay rate is $20.40 per hour.

A six-month probationary period is required.

Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.90%; attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to

https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf

UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.

Legal Notices

EEO/AA Statement

UW-River Falls is an equal opportunity, affirmative action employer subject to all state and federal regulations pertaining to non-discrimination based upon sex, gender identity or expression, sexual orientation, race, color, national origin, religion, disability, marital status, age, arrest and/or conviction record, veteran or military status. All persons, especially women, minorities, veterans, and persons with disabilities are encouraged to apply.

Employment is subject to federal laws that require verification of your identity and legal right to work in the United States as required by the Immigration Reform and Control Act.

Confidentiality of Applicant Materials

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7).

Title IX Notice

As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF’s Title IX Coordinator at titleix@uwrf.edu; the Department of Education’s Office for Civil Rights; or both. For more information, please see uwrf.edu/titleIX.

Annual Security and Fire Safety Report (Clery Act)

The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at https://www.uwrf.edu/Police/Annual-Security-Report.cfm or call University Police at 715-425-3133 for a paper copy.

Criminal Background Check and Reference Check Policy

Employment will require a criminal background check. It will also require you, your most recent employer, and all previous UW System institution and State of Wisconsin agency employers from the past seven (7) years to answer questions regarding sexual violence and sexual harassment per UW System Administrative Policy 1275.

Other Notices

Supplemental Questions