Manager of Utility Fleet and Facility Services - RPU

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Manager of Utility Fleet and Facility Services - RPU

Salary

$99,041.00 - $145,648.00 Annually

Location

Rochester MN 55904, MN

Job Type

Regular FT

Job Number

20240125

Department

Rochester Public Utilities

Division

RPU Core Services

Opening Date

09/05/2024

• Description

• Benefits

• Questions

POSITION DESCRIPTION

The City of Rochester welcomes applications for

Manager of Utility Fleet and Facility Services

Rochester Public Utilities

RPU, a division of the City of Rochester, MN, is the largest municipal utility in the State of Minnesota. RPU serves over 57,000 electric customers and 41,000 water customers in a 60 square mile service area and has revenues nearing $161 million annually.

Vision- "We Will Set the Standard for Service"

www.rpu.org

The City of Rochester is committed to a community where all members feel a sense of belonging. We commit to recognizing the diversity of our community members, listening to ALL voices and providing equitable services to create an inclusive place to live, play and work.

We believe EQUITY should be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community.

It takes us all working together

Nature of Work

The Manager of Utility Fleet and Facility Services is responsible for leadership in strategic and technical oversight of functions, maintenance, and short- and long-term planning for the Facilities and Fleet sections of Rochester Public Utilities. Work is performed under general supervision and requires the use of independent judgment and discretion in overseeing the entire lifecycle of properties, facilities, furnishings, vehicles, and field equipment used by the RPU organization. This position’s responsibility of proper specification, selection, acquisition, operation, and maintenance ensure that the organization is properly equipped to perform its duties and serve the electric and water customers. This position is responsible for the physical security of RPU Facilities and directs the work of staff, consultants, and contractors to be conducted effectively with an emphasis on safety.

Pay

2024 Starting salary range is $99,041 to $116,519 per year, with advancement to $145,648 per year.

To have your application considered with the first round of application review, please apply before September 20th, 2024.

DUTIES AND RESPONSIBILITIES

*Manage Major Facility and Fleet Projects

• Manage Facility and Fleet projects throughout their lifecycle.

• Identify improvement and replacement projects using various reports, plans, and assessments.

• Direct architects, engineers, and other consultants and professionals in the design and development of project plans and specifications.

• Obtain pricing through "best value procurement", or quote/bid process.

• Review and evaluate proposals or bids, and recommend contractual arrangements

• Direct vendors, consultants, and other professionals in the design and development of project plans and specifications

• Ensure all work is completed in accordance with RPU safety procedures.

  *Strategically Manage the Portfolio of RPU Facilities

• Establish and maintain best practice and standard operating procedures related to all aspects of Facility Management responsibilities.

• Develop short- and long-term operations and maintenance activities and ensure costs are appropriately included in the budget process.

• Ensure service requests are fulfilled in a timely and efficient manner.

• Provide direction and leadership over contracted services.

• Implement best practices to measure performance, improve efficiency, reduce costs and apply continuous improvement methods.

• Monitor and report appropriate corrective and preventative measures.

  *Oversee Fleet and Equipment Maintenance and Services

• Provide general supervision of the maintenance and repair function.

• Maintain the Vehicle and Equipment replacement plan.

• Fully utilize the work management process and tools

• Monitor and Report appropriate corrective and preventative measures.

• Ensure that fleet is maintained and equipped to safely serve the needs of departments using them.

  *Physical Security

• Serve as a member of the RPU security team in the role of Physical Security Officer.

• Oversee the development implementation, operation and maintenance of physical security measures and procedures for compliance with NERC regulations and best practice.

• Ensure all remodeling and new construction for physical security requirements are reviewed for physical security and safety.

  *Budget

• Develop and maintain life cycle-based plans and budgets.

• Manage cost center budgets as achieve to planned outcomes.

• Manage facility condition assessments and use them to inform capital planning efforts.

  *Team Leadership and Staff Development

• Foster a collaborative leadership style that encourages teamwork, promotes staff initiative, and provides professional growth opportunities for all departmental employees.

• Provide leadership and direction in the development and evaluation of assigned departmental staff including selection, ongoing coaching and development, and conflict resolution.

• Develop and implement effective employee coaching and performance management strategies to ensure the achievement of organizational priorities and to create an environment that encourages innovation, teamwork, employee engagement, fiscal responsibility, and high-quality work.

• Create expectations and outcomes for employees to work collaboratively with other City department staff, public agencies, customers, and the community.

• Oversee the recruitment, hiring, and orientation processes for new employees and ensure strategies are implemented to obtain and maintain a diverse workforce.

• Partner with the Human Resources professionals to resolve employment/labor relations issues.

• Provide direct and current feedback to others and address difficult situations when they occur.

  Perform other duties as assigned or necessary.

  *Essential Functions

MINIMUM QUALIFICATIONS

Education and Experience

Bachelor's degree in civil, mechanical or industrial engineering; construction management; facilities management or a closely related field of study and three (3) years of progressively increasing Facility and Fleet experience in a Utility, Public Works, or large organization environment with at least two (2) years in a supervisory capacity.

Licenses

Valid driver's license

Desirable Qualifications

Work Management systems SAP preferred, Project Management, Best Value Procurement, LEED or other Green Building certification, Property Rights, Certified Automotive Fleet Manager (CAFM).

ADDITIONAL INFORMATION

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of: computerized maintenance management systems; MN public procurement processes including best value, bid, and competitive quotes; building mechanical, architectural, and electrical systems; building information modeling; building control systems; building and fire codes; contract and other forms of agreement; LEED and other green building rating or certification programs; OSHA, ANSI, ADA, DOT, and other relevant regulations; vehicle acquisition and disposal process; vehicle systems and their functions; appropriate metrics and benchmarks for facility and fleet functions; electric and water utility functions

Skill in: using project management methodology, utilizing function and operation of building management systems and software; interpreting engineering and architectural drawings, surveys, schematics, plans, profile drawings and maps; managing budgets; providing leadership and direction to others

Ability to: be customer service focused; be creative, flexible, team oriented, work with minimal supervision; communicate effectively both orally and in writing; establish and maintain effective working relationships; demonstrate critical thinking and apply concrete and abstract reasoning to problem solving; to read building and vehicle plans and specifications; exemplify the City core values through appropriate behaviors; manage and direct the work of staff

PHYSICAL AND ENVIRONMENTAL CRITERIA

In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.

In consideration of the overall amount of physical effort required to perform this position, the work is best described as Sedentary to Light Work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Physical demands that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below:

Continuous demands: sitting.

Occasional demands: standing, walking, carrying, kneeling, crouching, bending, twisting, climbing and balancing

Sensory requirements necessary in the performance of the essential functions of this position include sight, hearing, and touch.

Environmental conditions that may exist in the performance of the essential functions of this job include NONE (This position is not substantially exposed to environmental conditions)

MANAGER OF FLEET AND FACILITIES

ROCHESTER PUBLIC UTILITIES

CREATED

12/1999

REVISED

06/2006

08/2008

05/2011 - Previously titled Supervisor of Facilities and Records

08/2024

EMPLOYEE BENEFIT AND RETIREMENT SUMMARY (https://www.rochestermn.gov/home/showdocument?id=36371&t=637988555643816877)

01

The following supplemental information may be used as a scored evaluation of your knowledge, skills and experience. Be certain that the choices you make correspond to the information you have provided in your application and resume. Please be as honest and as accurate as possible in answering the supplemental questions. By completing this supplemental questionnaire you are attesting that the information you have provided is true and accurate. Information provided may be reviewed by the hiring manager. Any misstatements or falsification of information may eliminate you from consideration or may result in dismissal. Do you understand and agree with this statement?

• Yes

• No

  02

  What is your preferred name?

  03

  Which of the following best describes your level of education?

• High school diploma or equivalent G.E.D.

• Less than 2 years post-secondary training, including certifications, in civil, mechanical or industrial engineering; construction management; or similar educational discipline

• Completion of a 2 year program in civil, mechanical or industrial engineering technology; construction management; or similar educational discipline

• Completion of a 2 year degree in an area not related to civil, mechanical or industrial engineering technology; construction management

• Completion of an accredited 4 year degree, or higher, in civil, mechanical or industrial engineering; construction management; or similar educational discipline

• Completion of a 4 year degree in an area not related to civil, mechanical or industrial engineering; construction management

• None of the above

  04

  Which of the following best describes your facilities and/or fleet experience with a Utility, Public Works, or large organization:

• No experience

• Less than 3 years

• More than 3 years, but less than 5

• More than 5 years, but less than 7

• More than 7 years, but less than 10

• More than 10 years, but less than 12

• More than 12 years, but less than 15

• 15 or more years

  05

  Tell us how your professional, educational, and lived experiences would help you be successful in this role.

  06

  Which of the following best describes the size of the fleet , in terms of cars, trucks and construction equipment, where you obtained a majority of your years of full-time fleet experience:

• Less than 10 units

• More than 10 units, but less that 25

• More than 25 units, but less than 50

• More than 50 units, but less than 100

• More than 100 units

• N/A - I have no fleet experience

  07

  Did your fleet experience include working with any of the following: (Select all that apply)

• Establishing maintenance schedules for vehicles and/or equipment

• Performing actual maintenance and/or repair of vehicles and/or equipment

• Overseeing mechanics who perform maintenance and repairs of vehicles and/or equipment

• Subcontracting the maintenance and/or repairs of vehicles and/or equipment

• Using a computerized work management system for documenting vehicle and/or equipment maintenance

• Establishing life cycle / replacement schedules for vehicles and/or equipment

• Developing specifications for the purchasing of new vehicles and/or equipment

• Obtaining, quotes, proposal or bids for purchasing new vehicles and/or equipment

• Obtaining, quotes, proposal or bids for disposing of used vehicles and/or equipment

• N/A - I do not have any fleet experience

  08

  Which of the following best describes the size of the facility or facilities where you obtained a majority of your years of full-time facilities experience:

• Commercial facilities less than 50,000 square feet

• Commercial facilities up to 100,000 square feet

• Commercial facilities up to 150,000 square feet

• Commercial facilities up to 200,000 square feet

• Commercial facilities up to 250,000 square feet

• Commercial facilities 250,000 square feet or more

• N/A - I do not have any facilities experience

  09

  Did your facilities experience include working with any of the following: (Select all that apply)

• Establishing maintenance schedules for buildings and/or building related components

• Using a computerized work management system for documenting building repairs or improvements

• Develop specifications for building repairs and/or improvements

• Develop specifications for new buildings or facilities

• Obtaining quotes, proposals or bids for building repairs, improvements or new construction

• Overseeing contractors who perform building maintenance, repairs, improvements or new construction

• N/A - I do not have any facilities experience

  10

  Which of the following best describes your experience with work management systems:

• N/A - I have no experience in this area

• I understand what a work management system is intended to do, but never really used them for any of my jobs

• Moderate - I have used a departmental work management system

• Extensive - I use an enterprise class work management system routinely

  11

  Did your facilities experience include working with any of the following building-related systems: (Select all that apply)

• Automated lighting systems

• Fire alarm systems

• Controlled access (key card) systems

• Closed circuit security camera systems

• HVAC energy management programs

• Other building-related systems (List below)

• N/A - I have no experience in this area

  12

  Which of the following best describes your overall employment experience managing projects for building maintenance/repairs, building improvements or new construction:

• N/A - I have no experience in this area

• Limited - I have been responsible for managing simple projects generally values less than $30,000, lasting about one month and involving a single entity or functional area

• Moderate - I have managed projects valued greater than $100,000, lasting six months and involving multiple entities or functional areas

• Extensive - I have managed complex projects over $500,000 lasting longer than six months, involving multiple entities or functional areas, and utilizing internal and external resources

  13

  Which of the following best describes your employment experience working for a city/county/state public works department or a utility company as an employee or subcontractor:

• N/A - I have not worked for a city/county/state public works department or a utility company

• I have worked for a communications or natural gas utility company

• I have worked for a water and/or electric utility company

• I have worked for a city/county/state public works department

  14

  Which of the following best describes your experience overseeing and directing the activities performed by other staff:

• No experience

• Limited - I have provided some work direction or suggestions to other staff

• Moderate - I occasionally provide work direction and/or training to other staff

• Extensive - I frequently provide direction to and/or formally supervise other employees as a regular part of my job

  15

  Did your experience overseeing and directing the activities performed by other staff include any of the following? (select all that apply)

• Hiring, selecting or promoting employees

• Conducting performance appraisals

• Disciplining or reprimanding employees

• Adjusting employee grievances

• Scheduling employees

• Approving timecards and/or time off requests

• Employee development and/or training

• N/A - I have no formal supervisory experience

  16

  Which of the following best describes your years of full-time equivalent employment experience overseeing and directing the activities performed by other staff:

• Less than 2 years

• More than 2 years, but less than 4

• More than 4 years, but less than 6

• More than 6 years, but less than 8

• More than 8 years, but less than 10

• More than 10 years, but less than 11

• 10 or more years

• N/A - I have no employment experience supervising other staff

  17

  Do you have a valid driver's license?

• Yes

• No

  18

  CONDITIONS OF EMPLOYMENT: If selected as a finalist, are you willing to undergo a background investigation which may include, but not limited to: verification of employment and educational records, identification verification, driver's license record and a criminal history?

• Yes

• No

  Required Question

Agency

City of Rochester

Address

201 4th Street SE Rochester, Minnesota, 55904

Phone

(507) 328-2555

Website

https://www.rochestermn.gov/employment

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