Job Information
University of Rochester Department Coordinator IV in Rochester, New York
GENERAL PURPOSE:
Provides administrative support for the Quality & Safety Department of the Department of Pediatrics, including calendar management, scheduling and general administrative support for the department’s team members. Responsible for managing the general office and related administrative services of the Quality & Safety Department, performing a variety of advanced, complex assignments and working with minimal direction under their own initiative and latitude for independent judgment. Processes highly confidential administrative information and works with limited supervision and exercises independent judgment.
JOB DUTIES AND RESPONSIBILITIES:
Provides departmental administrative support for the Quality Department:
Assists with projects, creates documents and newsletters, performs printing, laminating, scanning and copying
Orders and restocks office supplies
Arranges travel, assists with expense reporting
Creates and maintains the Quality and Safety team annual budget as allocated from the Department of Pediatrics discretionary funds
Utilizing REDCap and/or SurveyMonkey, creates and manages surveys
Utilizing eScreenz uploads/edits/archives screens for each floor in GCH: Peds Critical Supply List, HAC Dashboard, Safety Alerts, etc.
Utilizing PolicyStat, inputs/edits new policies, guidelines, and checklists, creates token links and converts files to Word documents for editing
Proactively, independently and effectively manages the individual calendars of the Quality team, including the scheduling and coordination of weekly, monthly and quarterly meetings. Manages schedule conflicts; alerts team members to urgent requests; on a daily basis anticipates calendar issues and mitigates same as needed.
Provides administrative support including scheduling, logistics, calendar invites, agenda and other materials preparation, attendance, minute taking and distribution, post-meeting follow-up communications and archiving for the following meetings conducted by the Department:
Pediatric Nursing Policy & Procedure Committee - monthly
Pediatric Nursing Unit Regulatory Champions - monthly
Executive Safety Rounds - monthly
Executive Safety Rounds Debrief - monthly
Pediatric CLASBI Workgroup - monthly
Hospital-Acquired Pressure Injury Guiding Team - monthly
Pediatric Safety Nurses meeting - monthly
Pediatric Safety and Security Workgroup -monthly
Quality and Safety Office meeting - weekly
Pediatric Clinical Collaborative - monthly
Pediatric Clinical Collaborative Touch Base – monthly
Error Prevention Training – periodic
GCH Clinical Council – monthly
GCH Safety and Security Meeting – monthly
GCH M & M – periodic
Other duties as assigned
QUALIFICATIONS:
Associate's degree preferred
Equivalent combination of education and experience required
Required
3 years of progressively responsible experience in administrative support
Proficiency with Microsoft Suite (including Outlook, SharePoint), WorkDay, SurveyMonkey, REDCap, FileMaker Pro, virtual collaboration tools (Zoom, Box, ), Adobe Acrobat Pro, Canva required
Office procedures, database entry principles, customer service and public relations principles, principles of math, mailing and distribution methods, training principles, leadership principles, intermediate to advanced budget administration principles, inventory and supply maintenance principles, event planning required
Ability to effectively communicate and interact, both verbally and in writing, with people across diverse backgrounds and cultures required
Intermediate knowledge of hardware and software functionality preferred
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $20.92 - $29.29 Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
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