15.50-17 per hour commensurate based on experience | Rochester, NY, USA | Hourly | Part Time

Job Title: Program Secretary #801

Location: Community Habilitation Services

Salary: $15-$17 per hour

Position Type: Part time 20 hours per week

Company: Lifetime Assistance, Inc.

About Us: Lifetime Assistance, Inc. is a leading nonprofit organization dedicated to providing comprehensive support services to individuals with developmental and intellectual disabilities. With a mission to empower individuals and promote their independence, we have proudly served our community since 1978. As the 8th largest employer in Rochester, we are committed to building a team of compassionate professionals who share our vision of enhancing the lives of those we serve.

SUMMARY: Provides secretarial services to the Community Services Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:

• Initiates and executes correspondence. Transcribes, edits, copies, distributes and maintains files for the Community Services Department and/or others as assigned.

• Assures confidentiality of all communications, oral and written, including, but not limited to personnel, labor relations, policy and individual related matters.

• Assures all Individualized Service Plan review invitations and packets are mailed out to individual, family members and other staff by agency policy and OPWDD regulatory deadlines.

• Responsible for tracking the dates due and send dates of all ISP's and invitations.

• Responsible for inputting all of the Community Services Department's Developmental Disability Profiles (DDP's).

• Attends and takes minutes for the Community Services Department meetings as requested. Distributes minutes to all staff.

• Performs typing and data entry with knowledge of Windows, Excel, Access and Microsoft Office programs.

• Completes the auxiliary filing yearly and as requested.

• Assists with general office management by performing duties such as ordering of supplies and coordinating the distribution for the department.

• Must have a valid NYS Driver's license and a reliable vehicle to be able to travel to various work locations.

• Advises supervisor on methods to improve workflow and any obstacles in performing duties.

• Performs all other duties relevant to the position.

  Qualifications:

  High school diploma or equivalency with 2 years of secretarial experience or an Associate's Degree in Secretarial Science

  Benefits:

• Competitive salary

• Generous paid time off (vacation, sick leave)

• Retirement savings plan

• Work-life balance

• Employee referral bonus of $1500

• Ongoing training and professional development opportunities

• Meaningful and rewarding work experience, making a difference in the community

• Several opportunities for career advancement

• Tuition reimbursement

  Lifetime Assistance, Inc. is an equal opportunity employer and is committed to diversity and inclusion in our workforce. We welcome candidates of all backgrounds to apply.