This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1113540

JOB DESCRIPTION

Assistant Property Manager

Employee Name: Complex:

Classification: Exempt__________ Non-Exempt: X

Join a growing company that supports and strengthens the affordable housing communities across New England. Realty

Resources Management has been providing professional real estate management services to a portfolio of affordable

residential properties since 1976. Since then, we have grown to a portfolio of over 80 affordable housing projects,

responsible for managing services in Maine, New Hampshire, Massachusetts, and Vermont, totaling over 2,000 units.

JOB SUMMARY

Assist with the management of a portfolio of affordable housing developments. Handle the day-to-day operations of

properties in assigned portfolio. Monitor lease compliance for tenants. Coordinate maintenance staff according to property

needs.

ESSENTIAL FUNCTIONS

Assist with the management of day-to-day operations of affordable housing properties.

Answer phones, check and respond to messages and emails

Order office supplies

Assist in obtaining verifications needed for applications and recertifications.

Complete move-in and move out process.

Collect rent and all applicable fees and/or resident charges, track delinquent accounts, initiate and follow through with

legal proceedings for nonpayment and cause evictions.

Solicit bids/proposals to replace/repair items as needed in accordance with company policy.

Develop understanding of and adhere to all Company policies and procedures.

Develop understanding of and adhere to all relative regulatory agency rules and regulations.

Develop understanding of agency agreements, contracts and management plans for respective properties.

Coordinate and perform inspections (i.e. Regulatory Agencies & Investors).

Coordinate turnover and schedule contractor work with assistance of Maintenance Technicians.

Communicate with Maintenance personnel regarding work orders, capital and property improvements, inspections,

preventative maintenance programs, and resident issues.

Walk the building and grounds to monitor building (including public bathrooms) and grounds maintenance performance

and assess safety, security risks and capital needs.

Walk vacant units at least weekly to avoid unforeseen catastrophes

Coordinate scheduling vendors and placing orders with maintenance.

Handle resident complaints and lease compliance issues.

Maintain resident confidentiality.

Professional conduct and appearance at all times

Completes training programs as required by company, federal and state guidelines (ongoing).

Communicate and report with Regional Property Manager.

Other duties as assigned.

QUALIFICATIONS

Knowledge: Correct English usage, grammar, spelling, punctuation, and arithmetic. Proficient in use of Microsoft Office

products. Willingness to learn.

Skill: Strong organizational skills and ability to work effectively with others. Excellent communication skills. Ability to

travel. Ability to work independently and as part of a team. Ability to complete tasks on a timely basis. Ability to work with

diverse ethnic and low-income families in a professional manner. Ability to deal with a variety of people under constantly

changing circumstances using tact and diplomacy. Ability to handle emergency situations and pressure due to complexity and

time sensitivity.

Education/Experience: Any combination of education and experience providing the required skill and knowledge for

successful performance would be qualifying.

Must have a valid drivers license and reliable transportation.

PHYSICAL REQUIREMENTS

Ability to sit for long periods of time

Ability to lift 0-40lbs

Ability bend, kneel, reach, squat, and climb

REPORTS TO: Regional Property Manager OVERSEES: Maintenance and Janitorial Staff

I have read and understand this job description. I agree to accept the responsibilities and duties as outlined.

Employee Name: Date:

Supervisor: Date:

NOTE: THIS DESCRIPTION IS NOT INTENDED TO BE A COMPLETE STATEMENT OF JOB CONTENT, RATHER TO ACT AS A GUIDE TO

THE ESSENTIAL FUNCTIONS PERFORMED. REASONABLE ACCOMODATIONS MAY BE MADE TO ENABLE INDIVIDUALS WITH

DISABILITIES TO PERFORM THE ESSENTIAL FUNCTIONS. MANAGEMENT RETAINS THE DISCRETION TO ADD OR CHANGE THE

DUTIES OF THE POSITION AT ANY TIME. INDIVIDUALS WHO WORK AT REALTY RESOURCES MANAGEMENT ARE AT WILL

EMPLOYEES. A MORE COMPLETE EXPLANATION OF REALTY RESOURCES MANAGEMENT PERSONNEL PROCEDURES IS

DESCRIBED IN THE PERSONNEL MANUAL.