Description

We are offering an opportunity for an Administrative Assistant in ROCKVILLE, Maryland, United States. The role is within the legal industry and involves on-site work. The primary function of this position is to provide administrative support, with specific emphasis on document scanning and data entry tasks. Apply today by sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].

Responsibilities:

• Scanning files: removing staples, identifying original documents, scanning into system, shredding documents post-scanning

• Handling hundreds of files, ensuring attention to detail to prevent the shredding of original documents

• Flagging any documents or files that may seem out of place or incorrect

• Creating a spreadsheet once files are scanned, using information from an intake form

• Organizing files, ensuring a particular document is placed on top for ease of identification

• Utilizing skills in Microsoft Excel for file and data management

• Maintaining digital and paper filing systems for legal files

• Organizing files in file boxes according to the established file system

• Ensuring comfort in working in a townhouse office environment with a team of 8 people

• Demonstrating strong attention to detail and previous scanning experience

Requirements • Proven experience in an administrative assistant role

• Proficiency in data entry and Microsoft Excel

• Experience with document scanning and managing digital files

• Knowledge of electronic file systems and file boxes

• Familiarity with filing processes, including legal files and paper filing

• Ability to maintain and organize paper files and electronic files

• Excellent organizational skills and attention to detail

• Strong written and verbal communication skills

• Ability to work independently and as part of a team

• High level of discretion and confidentiality

• Ability to multitask and prioritize tasks effectively

• Strong problem-solving skills and analytical thinking

• Willingness to learn and adapt to new systems and processes

• Ability to work in a fast-paced, dynamic environment

• Strong customer service orientation

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .