Job Family :

Administrative Services (Digital)

Travel Required :

None

Clearance Required :

Ability to Obtain Public Trust

What You Will Do :

We are currently searching for an Executive Assistant. The Executive Assistant for OSC’s Catalytic Data Resources team (CDR) Team would provide task and information management, meeting, and scheduling support. The individual would help create and maintain systems to track Team tasks, projects, files, and other materials. The assistant would provide meeting support through scheduling, calendaring, planning topics, running virtual meeting platforms, taking notes, and disseminating meeting information. The assistant would also serve as a point of contact for CDR staffing candidates and supporting CDR review of Other Transaction Agreement proposals. This role will receive on-the-job training for these duties. This is a full-time opportunity located in Rockville, MD.

• Coordinate meetings, conference calls, seminars, workshops, and courses for staff; schedule conference rooms.

• Provide high-level administrative task support within the Branch.

• Manage directory structure of document sharing system; move inactive items to archive folders; move misplaced files to proper location.

• Support internal reviews of funding proposals: recruit reviewers; oversee conflict of interest process; serve as point of contact for reviews; send reminders of upcoming deadlines for review and COI submission; provide status updates to review officer.

• Prepare minutes for some meetings including a record of the outcomes for each agenda item and action item.

• Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization, and prioritization of tasks.

• Provide executive expertise needed to coordinate, improve, and oversee the overall functioning of the office.

• Maintain databases for tracking, analyzing, and reporting of all activities including professional activities, travel, and project management.

• Review and summarize the content of incoming materials, specially gathered information, or meetings.

• Stay abreast of and implements current regulations, policies and procedures, update staff on relevant information.

• Monitor compliance with program policies and procedures; identify strategies to ensure that program and contractual compliance is maintained.

• Work independently on special projects; research and initiate actions pertaining to operational issues; coordinate proponents to research; resolve action processing issues.

• Chair meetings, enforce allotted time for agenda items; achieve outcome (decision/update/decision); advance to next agenda item when discussion fades or time is up.

• Establish and prioritize meetings appointment priorities or reschedule or refuse appointments or invitations.

• Prepare agendas, handouts, and background materials.

• Work with staff on creation and preparation of presentations and slides; provide task support for presentations and/or handouts (copy, print, distribute, etc.)

• Create summaries and reports based on information gathered.

#SOAR

What You Will Need :

• Associate’s degree

• Minimum of THREE (3) years of experience in an administrative support role and/or supporting Executive Level individuals.

• Experience in General Business, Business Management and Administration, Health and Medical Administrative Services, and/or Human Services and Community Organization

• Experience with project management/planning and taking meeting minutes/summary reports.

• Proficient in meeting coordination, Organizing Team Logistics, Calendaring, and/or Scheduling.

What Would Be Nice To Have :

• Certified Administrative Assistant preferred.

• Previous experience as an Executive Assistant preferred.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Parental Leave

• 401(k) Retirement Plan

• Group Term Life and Travel Assistance

• Voluntary Life and AD&D Insurance

• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

• Transit and Parking Commuter Benefits

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Care.com annual membership

• Employee Assistance Program

• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

• Position may be eligible for a discretionary variable incentive bonus

About Guidehouse

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.