Job Title: Proposal CoordinatorJob Description

We are looking for a Proposal Coordinator who is a self-starter responsible for proposal planning and the development of RFP-compliant submittals. This position will work with technical staff (Engineers, environmental scientists, etc.) and other marketing staff to conduct proposal development efforts. This would entail coordination with different departments to obtain and update resumes and project sheets; locating relevant materials on the corporate marketing database and through other means of research; formatting, editing, and writing; and helping to ensure the quality and timeliness of printing, binding, and delivery of proposals. To be successful in this role you must have a keen eye for detail and a passion for organization as it is essential for compliance with our various city, county, and federal clients.

Responsibilities

• Research and develop sound technical solutions to address unit process and yard piping components associated with water, wastewater, and stormwater related facilities.

• Prepare bid documents, drawings/specifications, calculations, addenda, change orders, investigation reports, and other work product as required by the scope.

• Review shop drawings and respond to questions from the contractor during construction.

• Conduct on-site inspections/investigations including surveys and documentation of client/facility issues and solutions.

• Develop reports of investigative findings, repair drawings, and specifications as required.

• Maintain project records and perform all other assigned duties.

• Organize proposal debrief meetings as needed.

• Make proposal assignments to technical and support staff.

• Maintain and develop websites, newsletters, emails, and social media campaigns.

• Conduct pre-proposal strategic planning meetings along with red team and pink team review meetings.

• Adjust marketing materials in response to reviews and requests.

• Attend professional conference meetings and represent the organization.

• Provide proposal illustrations and graphics.

• Contribute to all company marketing initiatives.

• Facilitate go/no go decisions.

• Develop proposal plans, draft proposal themes, and develop proposal and win strategies.

Essential Skills

• 5+ years of AEC Industry Experience in Proposal Coordinating, marketing, business development, or sales with an A/E services firm.

• Proficiency with AEC Software such as CANVAS, Adobe InDesign, Illustrator, or Microsoft Project.

• Experience coordinating with engineers, scientists, and third-party vendors.

• Well-organized and skilled in setting priorities and meeting deadlines.

• Detail-oriented and driven by consistency in work.

• High level of skill in the use of the English language; excellent written and verbal communication skills.

• Outgoing personality to effectively represent the company in industry events.

• Strong communication and interpersonal skills.

• Proficiency with Microsoft Office suite.

• Ability to address, understand and respond to the needs of clients.

• Must be a team player and able to make decisions to enhance organizational effectiveness.

• Must demonstrate excellent attention to detail.

• Must be able to handle multiple deadlines.

• Must be able to develop a work schedule, set goals, create/implement action plans, and monitor progress towards goals.

Additional Skills & Qualifications

• APMP professional designation is a plus.

• Proficiency with Illustrator and Adobe InDesign is strongly preferred.

• Experience in proposal writing, technical writing, and developing marketing materials.

Work Environment

This role involves coordinating all proposal efforts, from identifying the timeline from RFP Date to the submittal Date, keeping everyone on track, and ensuring the process is efficient. Responsibilities include ensuring Sub Consultants provide their parts, updating all forms, and complying with RFP mandates, SOPs, and regulations. The position entails 80% proposal coordination and 20% internal engineering administrative responsibilities. The work schedule is hybrid, with most employees working 3 or 4 days in the office and 1 or 2 days remotely (flexible).

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.