Job Information
Sacramento County Administrative Services Officer I in Sacramento, California
Administrative Services Officer I
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Administrative Services Officer I
Salary
$75,940.56 - $92,289.60 Annually
Location
Sacramento, CA
Job Type
Permanent Full-Time
Job Number
27603-B
Department
County Wide
Opening Date
10/02/2024
Closing Date
11/12/2024 5:00 PM Pacific
Description
Benefits
Questions
The Position
This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on:
10/16/24 and 11/12/24 (final)
In a staff capacity in line departments, an Administrative Services Officer I performs a wide variety of administrative support service duties involving budgets, policies, procedures, organization, planning, contracts, facilities, systems, equipment, supplies, personnel and special projects. Specific duties of individual positions vary considerably, and analytical, budgetary, and fiscal duties may be a major or minor part of individual jobs depending on location and assignment. Incumbents generally are not responsible for line functions and do not perform line duties of the specific department, division or program to which they are assigned, but most positions require that the incumbent become knowledgeable in those areas in order to provide administrative support. Additionally, incumbents may provide work direction or supervision to clerical staff, clerical supervisors, or technical staff.
Come visit us at the Sacramento County Career Fair on Thursday, October 24, 2024. Click here (https://personnel.saccounty.net/Documents/CareerFair2024.pdf) to find out more!
Examples of Knowledge and Abilities
Knowledge of
Public administration, organization and management
Budget preparation and control
Accounting; statistical methods
Personnel
Supervision
Methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures
Legislative processes of the County, state and federal governments
Practical application of computers and peripheral equipment
Inventory control and space management
Contract negotiation, preparation and monitoring
Basic word processing techniques
English grammar, punctuation, spelling and usage
Ability to
Perform budget analysis, preparation and monitoring
Research, analyze and make recommendations on administrative, management and procedural practices
Write logical, comprehensive, concise reports and correspondence
Prepare effective presentations of conclusions and recommendations
Establish and maintain effective and cooperative working relationships
Acquire subject matter expertise in the functions and activities of the department or other work unit to which assigned, including applicable laws, rules, regulations, procedures and technical operations
Use computer related peripheral equipment
Prioritize work efficiently
Prepare and analyze financial and statistical data
Supervise and provide work direction to clerical and technical personnel
Develop and train others in following procedures and instructions for administrative activities
Effectively represent the department to other departments and agencies, and before public bodies
Employment Qualifications
Minimum Qualifications
Either: 1. One year of full time experience in a supervisory level class in Sacramento County service whose duties included personnel selection, counseling, and discipline; budgeting; and policy/procedure development, enforcement, and interpretation.
Or: 2. A Bachelor's degree or higher from an accredited college or university in a field directly related to the administrative, management or fiscal duties of this class.
Or:3. One year of full time experience in Sacramento County service in any of the following classes:
Accountant
Auditor
Auditor-Appraiser
Executive Secretary/Secretary to an elected official
Legal Executive Secretary
Legal Research Assistant
Personnel Technician (formerly Personnel Assistant)
Public Information Officer (formerly Communication and Media Officer I and Public Information Specialist)
Workers Compensation Assistant
Or: 4. Two years of full time experience in Sacramento County service performing lead, budgetary, administrative, or personnel work at a level equivalent to Senior Account Clerk(formerly Account Clerk III), Senior Court Process Clerk, Senior Election Assistant, Senior Office Assistant, Senior Office Specialist, or Senior Student Intern.
Or: 5. One year paid, full-time employment at a level equivalent to Administrative Services Officer I in Sacramento County or Staff Services Analyst with the State of California or other governmental jurisdiction whose main responsibilities include budget development, policy/procedure development, enforcement, and interpretation, and/or management of personnel.
Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.
Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here (http://www.personnel.saccounty.net/Documents/EducationalDocumentsGuidelines.pdf) or speak to someone in our office before the cut-off date listed in this notice.
NOTE: THE OBJECTIVE OF THIS MINIMUM QUALIFICATION is experience that would enable an appointee to perform the full range of administrative support services at the journey level with only minimal orientation to the special job assignment in a County department.
Typically, such experience includes: work experience that involved training in and performance of duties as described above; and supplemented by education in the form of a bachelor's or higher degree, or college coursework, or college level training, or in-service training, in the fields of public administration, business administration, economics, accounting, management, or personnel or a field directly related to the duties of this class.
Governmental experience in administrative support services is preferable, although experience in private enterprise may provide the necessary background. Within County service, experience as an Administrative Services Trainee, Clerical Supervisor or Student Intern, or comparable class usually provides the necessary background but experience in any County class may provide the necessary background if it included the experience described in the minimum qualifications above.
NOTES APPLICABLE TO MINIMUM QUALIFICATIONS FOR THIS CLASS:
The "Objectives" note following the Minimum Qualifications is not part of the Minimum Qualifications; it is included only to assist employees and applicants.
Where experience in "Sacramento County service" is used, it means experience in a Sacramento County Department or Office or Sacramento County Municipal or Superior Court, which is listed in the annual salary resolution.
All experience means paid experience unless otherwise stated.
All experience requirements are stated in terms of full-time experience; part-time experience is acceptable and is converted to full-time on the basis of: 173.6 hours = 21.7 days = 1 work month.
Probationary Period
The probationary period for this classification is twelve (12) months.
Application and Testing Information
APPLICATION
Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here (http://agency.governmentjobs.com/sacramento) to apply.
County of Sacramento
Department of Personnel Services
Employment Services Division
700 H Street, Room 4667
Sacramento, CA 95814
Phone (916) 874-5593; 7-1-1 California Relay Service
Email EmployOffice@Saccounty.net
Inter-Office Mail Code: 09-4667
www.SacCountyJobs.net
Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date.
Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.
Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date.
Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified.
A resume may be included with your application, however it will not substitute for the information requested on the application.
SUPPLEMENTAL QUESTIONNAIRE
Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response.
Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.
Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification.
Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question.
If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely.
Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question.
If you have no experience, write "no experience" for the appropriate question.
For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted.
If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed, therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete.
FORMULA RATE EXAMINATION (Weighted 100%)
All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination.
This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.
All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.
FREQUENTLY ASKED QUESTIONS
Click here (https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx) for Frequently Asked Questions (FAQ's)
For information regarding County jobs:
www.saccountyjobs.net
Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change.
We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711.
EMPLOYEE BENEFITS
As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP).
GENERAL BENEFITS:
Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net.
TEMPORARY POSITIONS:
Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions.
SALARY STEP INCREASES:
The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained.
PAY:
All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty.
VACATION:
Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days.
HOLIDAYS:
14.5 holidays per year as recognized.
SICK LEAVE:
Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit.
PARENTAL LEAVE:
Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations.
TUITION REIMBURSEMENT:
Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement.
RETIREMENT:
Social Security and Sacramento County Employees' Retirement System coverage.
HEALTH INSURANCE:
The County offers a variety of health plan design options to fit individual needs.
DENTAL INSURANCE:
The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person.
LIFE INSURANCE:
The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction.
DEFERRED COMPENSATION:
The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal.
EMPLOYEE ASSISTANCE PROGRAM:
The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as:
Legal Advice/Difficult Decisions
Marriage or Family Relationships
Financial or Credit Worries/Elder Care
Alcohol and Drug Abuse
WELLNESS INCENTIVE PROGRAM:
The County will recognize and award time off to eligible employees who maintain an excellent attendance record.
FLEXIBLE SPENDING ACCOUNT:
The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses.
DEPENDENT CARE REIMBURSEMENT ACCOUNT:
Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working.
MEDICAL REIMBURSEMENT ACCOUNT:
The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan.
WORKERS' COMPENSATION:
In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California.
SACRAMENTO CREDIT UNION:
The credit union offers loan facilities and systematic saving plans through payroll deduction.
SELECTION AND PLACEMENT
Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age.
Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations.
MINIMUM QUALIFICATIONS:
Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification.
"Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.
PROMOTIONAL EXAMINATIONS:
If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications.
OPEN EXAMINATIONS:
Any person who meets the minimum qualifications may apply.
CONTINUOUS FILING EXAMINATIONS:
Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received.
ELIGIBLE LISTS:
Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists.
EXAMINATION RATINGS:
Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director.
APPEAL PROCESS:
Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination.
Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate.
FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx
OTHER INFORMATION
VETERAN'S PREFERENCE:
Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes.
"Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service.
Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty.
CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT:
As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment.
CONFLICT OF INTEREST CODE:
Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest.
CONCURRENT EMPLOYMENT:
No employee may concurrently occupy more than one County position.
SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION):
Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that:
Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and
The certification of eligibles who possess special skills have been approved by the Civil Service Commission.
PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING:
The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant.
DRIVER LICENSE:
Possession of a valid California Driver License may be required for some positions.
PROBATIONARY PERIOD:
Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months.
AGENCY SHOP/FAIR SHARE FEE:
Some positions require, as a condition of continued employment, that the person either:
Become a union member;
Pay a fair share fee to the union; or,
Meet specific requirements under which an equivalent amount must be paid to a charity.
FINGERPRINTING AND CRIMINAL RECORD CHECKS:
Fingerprinting and criminal record checks are required for some positions.
01
The following Supplemental Questionnaire is the Civil Service Exam for this position and will be used to determine your exam score.
Note: The Supplemental Questionnaire and the Application are administered as two separate documents. The Application is used only to determine if the minimum qualifications are met; and the Supplemental Questionnaire will be used only to determine your exam score.
In order to receive every consideration in the selection process, you must complete all questions with concise but detailed answers and provide all requested information. Each answer will be scored separately. References such as 'See Resume' as a response will not be scored.
By continuing in the exam process, you are certifying that all information provided in the Supplemental Questionnaire is true to the best of your knowledge.
I have read and understood the above instructions.
02
If you are using experience to qualify, take into account the timeframe you held each position within Sacramento County or within your organization (e.g., Office Assistant, Senior Office Assistant, Clerical Supervisor, etc.).
I have read and understood the statement above
03
Provided you are reachable on the eligible list, your responses to this Supplemental Questionnaire may be reviewed by potential employers as the initial step of the interview process. Upon interview, you may also be required to substantiate the responses you have provided.
I have read and understood the statement above.
04
Select the one box that best describes how you meet the minimum qualifications of Administrative Services Officer I with Sacramento County.
Note: The duties of this class are located in the job description and can be obtained by clicking here (https://www.governmentjobs.com/careers/sacramento/classspecs/15955?page=2&) .
None
A Bachelor's degree or higher from an accredited college or university in a field directly related to the administrative, management or fiscal duties of this class
One year of full-time experience in a supervisory level class in Sacramento County service whose duties included personnel selection, counseling, and discipline; budgeting; and policy/procedure development, enforcement, and interpretation
One year of full-time experience in Sacramento County service in any of the following classes: Accountant, Auditor, Auditor-Appraiser, Executive Secretary/Secretary to an elected official, Legal Executive Secretary, Legal Research Assistant, Personnel Technician (formerly Personnel Assistant), Public Information Officer (formerly Communication and Media Officer I and Public Information Specialist), Workers Compensation Assistant
Two years of full-time experience in Sacramento County Service performing lead, budgetary, administrative, or personnel work at a level equivalent to Senior Account Clerk (formerly Account Clerk III)
Two years of full-time experience in Sacramento County Service performing lead, budgetary, administrative, or personnel work at a level equivalent to Senior Court Process Clerk
Two years of full-time experience in Sacramento County Service performing lead, budgetary, administrative, or personnel work at a level equivalent to Senior Election Assistant
Two years of full-time experience in Sacramento County Service performing lead, budgetary, administrative, or personnel work at a level equivalent to Senior Office Assistant
Two years of full-time experience in Sacramento County Service performing lead, budgetary, administrative, or personnel work at a level equivalent to Senior Office Specialist
Two years of full-time experience in Sacramento County Service performing lead, budgetary, administrative, or personnel work at a level equivalent to Senior Student Intern
One year paid, full-time employment at a level equivalent to Administrative Services Officer I in Sacramento County or Staff Services Analyst with the State of California or other governmental jurisdiction whose main responsibilities include budget development, policy/procedure development, enforcement, and interpretation, and/or management of personnel
05
Select the one box that best describes your highest level of completed education from an accredited college or university.
None
At least 15 but less than 30 semester/quarter equivalent units
30 but less than 60 semester/quarter equivalent units
30 but less than 60 semester/quarter equivalent units leading to a degree in the field directly related to the administrative, management, or fiscal duties of this class OR Completion of a Certificate Program directly related to the administrative, management, or fiscal duties of this class
An Associate's degree or 60 but less than 90 semester/quarter equivalent units leading toward a Bachelor's degree
An Associate's degree in a field directly related to the administrative, management, or fiscal duties of this class OR 60 but less than 90 semester/quarter equivalent units leading toward a Bachelor's degree in a field directly related to the administrative, management, or fiscal duties of this class
90 but less than 120 semester/quarter equivalent units leading toward a Bachelor's degree
90 but less than 120 semester/quarter equivalent units leading toward a Bachelor's degree in a field directly related to the administrative, management, or fiscal duties of this class
Bachelor's Degree or higher in an unrelated field
Bachelor's Degree or higher from an accredited college or university in a field directly related to the administrative, management, or fiscal duties of this class
06
If you are qualifying using your education, a copy of your transcripts or diploma must be submitted with your application. Unofficial transcripts are acceptable.
Failure to submit proof of requirements may result in disqualification from the examination. For guidelines on submitting acceptable proof of educational requirements, please click here ( http://www.personnel.saccounty.net/documents/educationaldocumentsguidelines.pdf) or speak to someone in our office before the cut-off date.
I have read and understood the statement above.
07
Select all the boxes that best describe your leadworker and/or supervisory experience. Your selection(s) should reflect a regular and recurring job duty.
None
Assign and review the work of staff
Provide input regarding performance evaluations
Direct, explain, and interpret work procedures, and making decisions concerning difficult issues
Assist with interviewing and hiring
Monitor attendance for workflow coverage
Resolve informal grievances
Provide input and/or documentation regarding disciplinary matters
08
Select the one box that best describes your experience and level of responsibility providing training to staff on a regular and recurring basis.
None
Provided training using pre-developed training materials
Assist in the development of training materials and assisted with providing training
Developed or led a team that developed training materials, and delivered training to a group
09
Select the one box that best describes your experience researching, developing, implementing and/or monitoring policies and procedures.
Note: This should not be a one-time job assignment, but a regular and recurring job duty.
None
Experience applying policies and procedures in the workplace, but no direct responsibility for policy and procedure development
Experience assisting with researching, developing, implementing, monitoring and/or recommending policies and procedures
Directly responsible for researching, developing, recommending, implementing and/or monitoring effectiveness of policies and procedures
10
Select all the boxes that best identify your continuous and effective interaction with various individuals (i.e., your internal and external customers).
None
Co-workers
The public
Managers
Directors and/or Department Heads
Media
Representatives from different organizations
Boards, Commissions, Councils, etc.
11
Select the one box that best describes your highest level of responsibility developing, coordinating, implementing and monitoring programs and/or projects for operational efficiencies.
None
Monitor programs and/or projects to improve operational efficiencies (e.g., customer service, processes, etc.)
Participate in development, coordination, implementation and monitoring of programs and/or projects to improve operational efficiencies (e.g., customer service, processes, policies and procedures, etc.)
Develop, coordinate, implement and monitor programs and/or projects to improve operational efficiencies (e.g., customer service, processes, etc.)
12
Select the one box that best describes your regular and recurring experience compiling, analyzing, monitoring, and reconciling financial and/or statistical data for one year or more.
None
Compile financial and/or statistical data to be used by others
Compile and analyze financial and/or statistical data to be used by others
Review, analyze, and reconcile financial and/or statistical data in order to create reports
13
Select all the boxes that best describe your regular and recurring experience gathering, monitoring, and/or analyzing data/information in the areas listed below.
None
Contract
Budget
Grant
Facility Management
14
Select the one box that best describes your highest level of responsibility with the budgetary process.
None
Gather information for the budget
Monitor and analyze a budget for a unit or program. Or provide information and propose budget line items
Monitor and analyze a budget for a division, department, or non-governmental organization
Assist with the analysis, development, preparation and monitoring of a unit's or program's budget
Assist with the analysis, development, preparation and monitoring of a division's, department's, or non-governmental organization's budget
15
Select all the boxes that best describe your experience and level of responsibility with the grant writing process and grant management.
None
Assist in determining the need of the grant and/or finding prospective grants
Assist in creating and submitting letters of inquiry and/or grant summaries
Assist in writing, revising, editing, proofreading and submitting the grant proposal
Responsible for and/or assist with responding to acceptance or rejection of grant proposal
If grant is awarded, assists in the management of the grant
16
Select all the boxes that best describe your experience in the acquisition of equipment and furniture, and/or arranging staff relocations.
None
Assists with the acquisition of equipment and furniture
Liaison between division and facility management
Assists in the process of staff relocations
Responsible for the acquisition of equipment and furniture and has been an integral part of implementing entire office relocations
17
Describe in detail your experience and level of responsibility in the following areas:
Budget: The budget amount, funding source, and your role/specific duties during each phase of the budgetary process
Contracts and/or the Request of Proposal (RFP): The type of contract and your role/specific duties during each phase of the process
Grants: The size of the grant and funding source. Your role/specific duties acquiring and managing grants, preparing and submitting grant proposals, and/or monitoring grant budgets and overall compliance
Facility Management: Your role/specific duties in the acquisition of equipment and furniture (identify the type), space planning to include staff and office relocations, and/or being the liaison regarding facility maintenance/management issues.
Also, include the name of your employer, your job title, and dates of employment. You may include more than one employer. If you have no experience in this area, please type "None."
18
Select the one box that identifies your proficiency using Microsoft Excel or comparable software. Upon interview, you may be required to demonstrate your proficiency using Microsoft Excel.
None
Beginner: I am able to create, open and save spreadsheets; cut, paste, and delete cells, enter data; input data to create simple reports; use and create simple formulas; etc.
Intermediate: In addition to the beginner level skills, I am also able to use complex formulas; use macros; create spreadsheets/worksheets; etc.
Advanced: In addition to the beginner and intermediate level skills, I am also able to create macros; create complex spreadsheets; extract data from multiple sources and worksheets; create charts and graphs; etc.
19
Select all the boxes that best identify the different documents that you are responsible for composing as a regular part of your job duties and/or educational assignments.
None
Create template forms/documents that are used in your department, section, or unit
Create letters and/or memos on behalf of your department/unit
Return business e-mails
Compose reports to be used by management
Create meeting agendas and minutes
Board of Supervisors/County Executive (or similar entity) reports/packets
Papers/reports for educational assignments
20
Select the one box that best identifies your proficiency using Microsoft Word or comparable software. Upon interview, you may be required to demonstrate your proficiency using Microsoft Word.
None
Beginner: I am able to open, create, and save simple documents; use form letters/templates (not creating); cut, copy, paste and delete text; etc.
Intermediate: In addition to the beginner level skills, I am able to create form letter templates; create and use styles; cut and paste from unlike data sources; etc.
Advanced: In addition to the beginner and intermediate level skills, I am able to create macros; create multiple section breaks with different page numbers; create automatic table of contents; link multiple documents; create columns; embed images and objects; etc.
21
Select all the boxes that best describe the computer programs you are proficient in and use on a regular basis to execute your job duties. Upon interview, you may be required to demonstrate your level of proficiency.
None
Microsoft Publisher
Microsoft PowerPoint
Microsoft Outlook
Microsoft Visio
Microsoft Access
Microsoft Project
Agenda Management software (e.g, OnBase, Accela, Granicus)
File Management software (e.g. FileNet, Kofax)
Enterprise Resource Planning software (SAP, COMPASS, PeopleSoft, etc.)
Adobe Acrobat Read/Write
Video Conference Software (Skype, Zoom, GoToMeeting, BlueJeans, Microsoft Teams, etc.)
SharePoint
Social Media – Work related only (Facebook, Twitter, LinkedIn, etc.)
Proprietary or Other software
22
Describe in detail your experience and/or education that qualifies you for the position of Administrative Services Officer I with the County of Sacramento. For experience, be sure to detail your primary duties and responsibilities as well as those used to support and further clarify the experience selected in response to all prior supplemental questions.
In your response include your job title, your employer, department if applicable, and dates of employment. You may include more than one employer.
Note: You do not have to reiterate your experience that you have already detailed in Questions #17.
If you have no applicable experience, please type "None."
23
The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment must pass a drug test administered by the County and at no cost to the applicant.
I understand, if offered conditional employment, I will be subject to a drug test administered by the County as described in Sacramento County Personnel Ordinance Section 2.78.030.
Yes
No
Required Question
Agency
County of Sacramento
Address
700 H Street, Room 4667 Sacramento, California, 95814
Phone
(916) 874-5593
Website
http://www.saccountyjobs.net
Apply
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