TERMS OF EMPLOYMENT:

1. USW, Program Secretary Schedule.
2. 260-day position.
3. Rate of pay per the Program Secretary Pay Schedule beginning at $16.70 per hour.
4. Full-time position, 40 hours per week, Monday through Friday.
5. Start date is upon expiration of the posting deadline and in accordance with Article XIII, Section C, 2 of the USW Contract.

GENERAL SUMMARY OF POSITION: Under the direction of the Principals of the Millet Learning Center. This position is responsible for the completion of the general secretarial workflow within the Millet Learning Center. The Program Secretary must have a working knowledge of all departmental functions. This position is required to accomplish a coordinated and collaborative team effort in the completion of responsibilities associated with school programs. Such as student accounting, basic knowledge of special education rules and regulations, knowledge sufficient for timely processing of purchase orders and invoices, transportation communication system utilization, and oral and written communication with parents and/or guardians.

Millet Learning Center Departmental Responsibilities:

1. Oversee and maintain Student Accounting Services at the Millet Learning Center, including database management of files, preparing state and local reports, and controlling the Medicaid billing process.
2. Is responsible for documenting student account days on the scheduled dates of each school year.
3. Initiate, gather all necessary information, and prepare scheduled routine reports within the designated timelines. These reports include the Annual Education Report, student reports for local Special Education administration, the Pupil Accounting Report, and the input and update of records on MI-CIS.
4. Process IEP invitations and forms with the appropriate information within the mandated legal timelines.
5. Review IEP forms regularly to gather data required for various reports, for example, FTE determination of ancillary service hours.
6. Oversees the Millet Learning Center to establish purchase orders and invoice processes.
7. Monitors and verifies the substitute payroll accounting process and routing absence reports to the appropriate principal as needed or requested.
8. Monitor, manage, and remain current in knowledge of established filing systems, such as CA60, Medicaid, Student Enrollment, and all other records within the student accounting system.
9. Upon the approval of the appropriate Principal, initiates service contracts. Monitor the scheduling of service and verifies that such service has occurred.

Program Secretary Responsibilities:

Coordinate and provide logistical oversight to the Millet Learning Center Professional Development Center

Responsible for a major department/area.

Coordinate purchasing, expense reimbursements, and conference requests for the Special Education Department and ancillary staff.

Coordinate logistics, including scheduling, ordering, and set up for organizational climate and culture training.

Make decisions about departmental workflow.

Management of program funds; accountability including but not limited to: bookkeeping, maintenance of records for receipts and disbursements, recording/verifying entries or accounts, preparation, processing, and verifying of invoices; the setup and typing of financial reports; responsible for monetary transactions, and the monitoring of budgeted accounts for the department.

All telephone calls are answered pleasantly, professionally, and helpful.

All telephone calls are answered within three rings.

Consistently deliver excellent customer service

Knowledge and management of established filing systems.