Military Records Specialist

Date: Jul 2, 2024

Location:

SAINT AUGUSTINE, FL, US, 32085 ST AUGUSTINE, FL, US, 32080 ST AUGUSTINE, FL, US, 32084 ST AUGUSTINE, FL, US, 32086 ST AUGUSTINE, FL, US, 32092 ST AUGUSTINE, FL, US, 32095

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 832578

Agency: Military Affairs

Working Title: Military Records Specialist

Pay Plan: Career Service

Position Number: 62000038

Salary: $36,351.64

Posting Closing Date: 07/16/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Department of Military Affairs

* OPEN COMPETITIVE*

APPLICATION DEADLINE: 11:59 p.m. on closing date

VACANCY # 62000038

WORK LOCATION: SAINT AUGUSTINE, FL

ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

OUR BENEFITS INCLUDE:

• Health Insurance

• Life Insurance

• Dental, Vision and Supplemental Insurance

• Retirement Benefits

• Vacation and Sick Leave

• Paid Holidays

• Opportunities for Career Advancement

• Tuition Waiver for Public College Courses

• Training Opportunities

• For benefit information available to State of Florida employees, go tohttp://www.mybenefits.myflorida.com

  CONDITIONS OF EMPLOYMENT:

• New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.

• New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program.

• The Department of Military Affairs is paid on a monthly basis.

• As a CANDIDATE, you may be required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.

  NOTE

  To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.

  MINIMUM REQUIREMENTS:

• A High School Diploma or equivalent; AND

• Three (3) years of professional Administrative experience or related field

• Proficiency in Microsoft Office Applications (Outlook, Word, Excel, PowerPoint, etc.)

  DUTIES AND RESPONSIBILITIES:

• Responsible for providing oversight of the Federal Recognition Board process ensuring compliance with applicable regulations and procedures. Serves as the program specialist, providing guidance to subordinate commands, counterparts, and supervisors to resolve issues within the federal recognition process. Responsible for reviewing and verifying required documentation in packets submitted to be federally recognized for promotion or appointment. Notifies unit personnel of gaps, inconsistencies or discrepancies with packet submissions and the necessary steps or processes required to resolve the problem/deficiency. Performs review of all required documentation for submission of packets to the National Guard Bureau (NGB) to ensure completeness, accuracy, and timely submission. Provides guidance and instruction to federal recognition board members and subordinate commands regarding dates and times of board, changes to board procedures and regulatory updates. Maintains and manages trackers to ensure all levels of review on all federal recognition packet submissions have been completed and meet eligibility criteria and to track trends and common packet submission errors. Maintains liaison with subordinate commands and NGB on matters relating to all aspects of the federal recognition process.

• Responsible for ensuring Federal Recognition Board results are reported in the appropriate data systems. Assists in processing officer accessions for direct appointments. Assists in reviewing and preparing all required promotion or retention board packet documentation (i.e., military education/training, evaluations, record briefs, etc.) prior to board convene date for Enlisted Promotion Systems Boards (E5 through E9) and Officer/Warrant Officer and Enlisted Annual Retention Boards. Conducts research as necessary for applicable board in the Interactive Personnel Electronic Records Management Systems (iPERMS), the Army Training Requirement and Resources System (ATRRS), Integrated Personnel and Pay System – Army (IPPS-A), G1 Portal, and other relative systems.

• Performs a variety of tasks related to general office management and the operation of the various boards. Provides input and recommendations for the efficient management and operation of all boards conducted within the Boards Branch. Provides recommendations on policy and regulatory changes to Branch Chief and/or Deputy. Scans Soldier documents into iPERMS and AX (state archives) utilizing Health Insurance Portability and Accountability Act (HIPPA) and personally identifiable information (PII) standards and practices. Assists in maintaining/updating Boards Branch Share Point page. Assists in preparing promotion certificates for federally recognized Soldiers.

  KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of the basic principles of personnel administration.

• Knowledge of one or more personnel program functions such as selection, classification and pay, employee benefits, labor relations, employer/employee relations or training.

• Knowledge of the principles and techniques of effective communication.

• Knowledge of the methods of data collection.

• Ability to collect and evaluate data relating to personnel program functions.

• Ability to organize data into logical format.

• Ability to compose correspondence.

• Ability to utilize problem-solving techniques.

• Ability to perform basic arithmetical calculations.

• Ability to understand and apply applicable rules, regulations, policies and procedures relating to personnel program functions.

• Ability to prepare reports relating to personnel program functions.

• Ability to plan, organize and coordinate work assignments.

• Ability to communicate effectively.

• Ability to establish and maintain effective working relationships with others.

  SPECIAL REMINDERS:

  The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

  Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:http://www.sss.gov

  All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

  If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

  The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

  Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

  The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

  The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

  VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Nearest Major Market:Jacksonville