Description

As a vital member of our client’s Finance team, the Executive Administrative Assistant will play an essential role in providing dedicated executive support to the CFO and broad administrative assistance to the Finance department. This role requires a proactive, organized, and detail-oriented professional who can handle multiple priorities with efficiency and discretion.

Responsibilities

• Manage the CFO’s calendar, prioritize appointments, arrange travel, and prepare expense reports with accuracy and timeliness.

• Coordinate and maintain the Finance team’s schedules, organizing internal and external meetings and ensuring all necessary documentation is prepared in advance.

• Support department meetings and events by coordinating logistics, including catering, audiovisual requirements, transportation, and accommodations as needed.

• Maintain electronic filing systems to ensure confidentiality and ease of access to key documents and records.

• Handle incoming and outgoing correspondence, ensuring timely and appropriate follow-up; draft and proofread emails, memos, and letters for professionalism and clarity.

• Collaborate with team managers to maintain essential departmental resources, such as contact lists, vendor information, and project inventories.

• Assist in preparing presentations for various stakeholders, including board-level and internal meetings.

• Develop, distribute, and compile survey results as needed for team feedback and reporting.

• Provide assistance on departmental or organization-wide initiatives as needed, adapting to changing priorities within the team.

• Perform other tasks as required to support the efficient operations of the Finance department.

  Requirements

• High school diploma required; relevant college coursework or a degree is a plus.

• Minimum of 2 years of experience in an Executive Assistant position, ideally in finance or a related field.

• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; familiarity with finance terminology is preferred.

• Familiarity with Concur and ability to complete and submit expense reports.

• Excellent verbal and written communication skills; demonstrated ability to engage with senior leaders, Board members, and team members professionally.

• Strong ability to organize schedules, manage priorities, and coordinate complex calendars and accommodations effectively.

• Keen attention to detail with a high level of integrity and discretion in handling confidential information.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .