Summary The position is located within the Sterile Processing Service (SPS) Patient Care Services, Salisbury VA Medical Center, Salisbury, NC. The incumbent directs and performs daily administrative responsibilities that take place in SPS, a service that consist of 61 FTEEs. Responsibilities Duties include but are not limited to: Analyzes and prepares business plans, budget submissions, manages fund control point usage, and manages personnel and space issues Serves as a liaison between the service and the Decision Support System personnel to ensure proper accounting of resources Reviews and approves all contract and card purchase requests funded by the service Formulates, justifies, executes and provides the corresponding financial management/reporting for the Service Line's budget Prepares and presents the information on capacity, demand, workload projections, program development, cost information, and associated resource needs to senior leadership of the Medical Center for annual budget calls Manages procurement and contracting as the Contracting Officer Representative (COR) for agreements including, but not limited to supply contracts, service maintenance agreements, software contracts, locum service contracts, and sharing agreements The incumbent is responsible for reconciliation and administering all Electronic Inventory Listing accounts for Sterile Processing Service and for prompt reporting of excess equipment to Acquisition & Material Management Service (Logistics) Assists service staff in assessing computer equipment, reprocessing equipment, surgical equipment and instrumentation for the Salisbury, Kernersville and Charlotte SPS departments. Prepares and processes acquisition requests. Plans and executes office moves Responsible for assisting in position management, requesting funding for the filling of vacant positions, and the establishment of new positions Accesses HR Smart, USA Staffing to submit and/or approve all Requests for Personnel Actions (SF-52's) submitted, completes and/or assembles all required personnel documentation for the assigned Service Line and ensures that all Human Resources actions are completed in accordance with Human Resources policies Ensures tour of duty requests and board actions for providers are initiated and manages the flow of documents required for the credentialing and privileging of the staff within the service line Responsible for assisting with the collecting, compiling and/or tracking statistical information and assisting with the preparation of complex data/reports related to the administrative, clinical, and technical aspects of the program Work Schedule: M - F 0800-1630 Position Description/PD#: Administrative Officer/PD020220 Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/18/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Comprehensive detailed knowledge and understanding of acquisition statutes, regulation, directives and procedures. Extensive working knowledge and understanding of the functions and processes required to maintain healthcare, maintenance operations, supply, and support services in enough depth to be able to perform contract liaison work as a technical authority on contracting services for the facility, CBOCs, MOU affiliates and stakeholder's business processes. Skilled in written and oral communication sufficient to explain the VA's position when interacting with senior leadership of major contractors and to address contractual issues impacting the delivery of medical services, mission, or funding. Strong knowledge of cost and pricing data and contract proposals to evaluate the offers for responsibility, and to evaluate contractor responsibility and performance. Ability to perform cost benefit analysis, conduct gap analyses, and understanding of cost elements which go into the production, management or delivery of a healthcare resource service or product. Strong knowledge of procurement acquisition lead times (PALT) for timely submission of advanced procurement plans, and contract administration principles and practices to monitor contract performance over the life of contracts, and ability to solve a broad range of problems relating to proposals for change, claims, payments, and similar problems. Strong knowledge of commonly used contracting methods and contract types relating to the pre- and post-award contract functions to administer and monitor contractor compliance. In-depth knowledge of a facility wide service and supply contracts to analyze difficult contracting issues and identify alternative courses of action, modify standard contracting procedures and terms to satisfy specialized requirements, and solve a variety of contracting problems, including those requiring significant departures from previous approaches. Comprehensive knowledge and understanding of the interrelationships of the organization and organizational functions, such as the operating budget, available resources, manpower utilization, and similar functions, sufficient to obtain appropriate funding and plan and coordinate work efforts.. You will be rated on the following Competencies for this position: Administration and Management Budget Administration Contracting/Procurement Organizational Stewardship Personnel and Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.