Ultradent, a global name in oral health, is looking for a Business Development Office Project Assistant, to play a crucial role in supporting the Business Development management team. The Project Assistant will ensure the execution of due diligence support for new partners/suppliers as well as the execution of strategic projects and product changes. This role involves various tasks, including general administrative duties, business development support and assisting with project and change management execution.

Administrative Responsibilities:

• Provide administrative support for VP and BD Managers

• Schedule appointments, coordinate meetings and special events, make travel arrangements, complete expense reports and other tasks as assigned

• Participates in and contributes to special projects as directed by manager

• Receives and responds to senior management correspondence and maintains departmental records

• May provide departmental reception services, receiving and directing visitors or calls

• Procures the necessary materials and resources coordinating samples with partners/suppliers, marketing, clinical and other departments as needed

  Business Development Responsibilities:

• Prepare reports and presentations, often of a complex or confidential nature

• Research and collaborate with the incoming pipeline of new partner/suppliers ensuring coordination of the due diligence process

• Develop strong partner/supplier relationships and understanding of the company’s business and strategic goals to aid in productive business opportunities

• Regular and professional communication with partners/suppliers following prescribed legal and confidentiality guidelines

• Researching organizations and individuals to find new opportunities

  Project Management Responsibilities:

• Provide general support to project teams, including scheduling meetings, preparing agendas, and managing project documentation

• Collaboration with stakeholders to ensure alignment across teams, understanding of priorities and inter-dependencies across various initiatives

• Assist with coordinating project activities and communicating with project teams

• Aid in the maintenance of project databases, management tools and processes

• Collaborate with cross-functional teams to achieve project objectives

• Handle changes and change control projects with internal departments and external partner/suppliers

  What We’re Looking For In You:

• High School diploma or equivalent required; associate or bachelor’s degree in a related field preferred

• Previous 2 + year experience in an administrative, healthcare or project support role is advantageou s .

• Strong organizational skills

• Proficiency in Microsoft Office Suite, especially Word and Excel

• Detail-oriented with a strong focus on quality, accuracy and confidentiality

• Ability to work in a fast-paced environment and adapt to changing priorities

• Administrative for Business Development or Project Management teams

• 2- or 4-year business, healthcare, or project management degree preferred but equivalent work experience accepted

• Conflict mediation expertise is ideal

  What You’ll Need To Succeed:

• Leadership and Communication, Organization and Time Management, Creative Problem Solving and Adaptability, Motivation and Time Management, Attention to Detail

• Ability to lead change and manage the organization’s change management process

• Strong communicator, with the ability to clearly articulate roadmaps, product details, and business cases across departments and in project meetings

• Executive presence and professional demeanor

• Self-motivated mentality, ability to work in a fast-paced environment

• Strong initiative, self-motivated and work with lower levels of supervision

• Proactive and able to take initiative to resolve issues

• Team player with a positive attitude and strong work ethic

Ultradent is an Equal Opportunity and Affirmative Action Employer. We are a global culture where differences are sought after, welcomed, and embraced. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.  VEVRAA Federal Contractor: For more information please contact us at Recruiting@ultradent.com. PWDNET

WHY WORK AT ULTRADENT:

Ultradent Products, Inc., is a collaborative and hard-working company with a 45-year history of innovation. Ours is a fun, fast-paced work environment dedicated to providing unique, solution-oriented products to dentists—and their patients—across the globe. Our company was built on a foundation of innovation, integrity, hard work, quality, and care, and we put those values into everything we do. We ask all colleagues to seek out the excluded, enhance the team, share feedback fearlessly, welcome feedback humbly, amplify all voices, and embrace our differences. Hear what some of our employees have to say #whyiultradent : https://youtu.be/UGpDHCaZ_Yw.

WHAT BENEFITS AND PERKS YOU'LL GET AT ULTRADENT:

• Medical/Dental & Other Insurances (eligible the first of month after 60 days)

• Health Savings Account with employer contribution

• 401K Plan with employer matching contribution

• Employee access to discounted Ultradent products

• Excellent Paid Time Off (PTO) and Medical Time Off (MTO) account to support medical and military events

• Five days paid between Christmas and New Years

• Education Assistance

• Onsite Fitness Center