Details

Open Date

Requisition Number PRN38878B

Job Title Coordinator, Administrative Program

Working Title Coordinator, Administrative Program

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

M-F, 8 am – 5 pm

VP Area Academic Affairs

Department 00152 - Graduate School-Dean

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 60000 to 65000

Close Date

Open Until Filled Yes

Job Summary

The University of Utah Graduate School fosters excellence by providing administrative structure and leadership to maintain and enhance graduate education at the University of Utah. We are committed to being guided by the principles of quality, and integrity as we build a community of scholars and leaders. Learn more about the Graduate School athttps://gradschool.utah.edu/

As a key member of the Graduate School’s student support team, the Coordinator – Academic Program will support the operations and logistics of the School’s fellowship efforts, championing internal awards processes and access to external, nationally-competitive awards. The Coordinator will provide administrative support, event coordination, and frontline customer services to incoming and current students, faculty and staff, and university leadership.

We seek an experienced, collaborative, self-motivated, candidate with exceptional organizational and planning skills. Strong interpersonal skills and the ability to work effectively and professionally with multiple, diverse stakeholders and partners are necessary. Applicants must also demonstrate excellent written and spoken communication skills. If you are passionate about education and working with students to facilitate their development then this position will be of interest to you.

This a full-time, fully benefitted position that reports to the Assistant Dean of the Graduate School. This position may include some evenings and weekend hours.

The University of Utah offers exciting, challenging, and rewarding careers to those looking for opportunities to grow and succeed. The University is known as a great place to work (http://www.employment.utah.edu/staff/work.php).

Responsibilities

In addition to the responsibilities above, the duties of the Coordinator include but are not limited to:

• oversee the logistics of internal fellowships and assistantships,

• coordinate faculty review committee assignments and meetings,

• provide support to reviewers / departments / students and answer general questions,

• distribute and track award offers,

• administer award payments and benefits,

• support stewardship efforts for donor-funded awards, including the coordination of thank-you notes and coordination of donor events, mailings, etc.

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for three years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Master’s degree

Experience with institutional and/or nationally competitive fellowship programs

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.