Details

Open Date 08/19/2024

Requisition Number PRN39601B

Job Title Coordinator, Administrative Program

Working Title Coordinator I, Student Affairs

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday, business hours. Option for partial remote work arrangements is available after 6 months. This position is located at 27 S Mario Capecchi Dr. SLC , UT 84113.

VP Area U of U Health - Academics

Department 02045 - SOM Student Affairs

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $40,000-$43,000/annually

Close Date

Open Until Filled Yes

Job Summary

TheOffice of Student Affairswith the Spencer Fox Eccles School of Medicine ( SOM ) works closely with medical students to ensure they feel supported and successful during their time at the SOM by facilitating the personal and professional development of the students through accessibility, professionalism, collaboration, and inclusivity.

The Administrative Program Coordinator provides administrative support to the SOM Student Affairs team. This position is to support the Manager of Scholarships and Financial Aid administrator, and the Registrar working with the Visiting Student Learning Opportunity ( VSLO ) program and registrar duties as assigned. In addition, involvement in and completion of recurring projects, and provide additional support during busy seasons, such as commencement.

Our generousUniversity staff benefits packageincludes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX , & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!

Responsibilities

• Acts as first point of contact for the School of Medicine’s students, faculty and guests; maintains a welcoming and positive environment within the Office of Student Affairs; provides administrative support to Student Affairs management and staff.

• Supports the Registrar as the primary role for processing student applications for the Visiting Student Learning Opportunity ( VSLO ) program, including working closely with SFESOM departments.

• Assist with the launch of the VSLO yearly catalog for incoming medical students by connecting with departments and coordinating application and catalog deadlines.

• Assist Manager of Scholarships and Financial Aid by advising medical students 1:1 in virtual and in-person appointments in areas of entrance counseling, exit counseling, tax sessions, budgetary questions, and other areas specific to scholarships and financial aid.

• Primary role with coordinating the yearly scholarship application process for incoming and current students.

• Supports Manager of Scholarships and Financial Aid administrator by providing assistance with planning and coordinating in-person workshops for students.

• Running reports and assisting with holds on student’s records.

• Assist with policy and procedures implementation and upkeep.

• Create, update, and communicate on Student Affairs related Canvas courses and student credentialing processes, and badge access, including financial aid and scholarship assignments, as needed.

• Support major Student Affairs event committees, and events, such as commencement.

• Cross-train with and provides daily email and administrative support to Student Affairs Managers.

• Order supplies for the Student Lounge and order catering meals for events.

• Schedule workshops and class meetings by reserving rooms on Astra for students and staff at the School of Medicine, as needed.

• Register travel trips and issue reimbursements for students and staff, as needed.

• As needed, back-up the front office.

• Other duties as assigned.

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree (or equivalency) in a related field plus one year directly related experience or equivalency. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.