Job Information
University of Utah Coordinator, MLS Non-JD Administrative Program in Salt Lake City, Utah
Details
Open Date 05/29/2024
Requisition Number PRN38693B
Job Title Coordinator, Administrative Program
Working Title Coordinator, MLS Non-JD Administrative Program
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Regular 8-5 M-F work schedule, some evenings and Saturday support required.
VP Area Academic Affairs
Department 00096 - College of Law - Dean
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 40,000 - 45,000
Close Date
Open Until Filled Yes
Job Summary
Plans and implements activities of a program within a department, ensuring goals and objectives are in accordance with established criteria. Interprets program policies and advises program participants on the application of regulations.
Responsibilities
Oversees daily program operations and coordinates program activities.
Implements program goals and objectives.
Monitors program quality and effectiveness and researches improvement methods.
Advises staff, students and others regarding program policies, goals and related technical issues.
Prepares reports, financial statements and records on program status and progress for management and outside agencies.
Writes and edits program related publications and promotional or educational materials.
Manages application cycle logistics and communications.
Manages communications and projects with College of Law & campus partnerships to develop and maintain relationships as well as promote and integrate program operations.
Administratively assisting and supporting the MLS Non-JD Academic Program Manager.
Supports program faculty with successfully conducting online and in person courses.
Supports program recruitment initiatives.
Supports student success, well-being, and special case management
Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various “back office” functions.
Assist in planning department activities, manage meeting calendars, and make travel arrangements.
Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information.
Remain knowledgeable about program policies and procedures.
Assists with all administrative functions of the Master of Legal studies program.
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Excellent organizational skills.
Robust verbal and written communication experience and ability.
General technological proficiency particularly with Canvas, Slate, and Excel.
Detailed oriented and flexible to changes in policies and procedures.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.