Details

Open Date 08/23/2024

Requisition Number PRN39648B

Job Title Integration Engineer Sr

Working Title Senior Integration Manager for Scholarships Implementation and Operations

Job Grade G

FLSA Code Computer Employee

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday thru Friday; 8:00 – 5:00 with some weekend and evening work as necessary; Remote work allowed

VP Area Academic Affairs

Department 00294 - Financial Aid

Location Other

City Other

Type of Recruitment External Posting

Pay Rate Range $89,999 - $101,000

Close Date

Open Until Filled Yes

Job Summary

Leads comprehensive planning, management, and coordination of institutional and external scholarship processes, including application-based scholarships, direct awarding, waivers, and other forms of gift aid. Supports and advances the effective and efficient awarding of new and continuing university merit and need-based scholarships, and implements efficiencies in integration and coordination of platforms, policies, and practices affecting scholarships and financial aid. Assesses and makes recommendations for effective administration of donor agreements and coordination of expenditures and awarding. Monitors compliance with federal, state, and institutional regulatory and policy guidelines to ensure effective operations. Participates in scholarship programming and communications. Serves key role in the university’s effort to attract and maintain a qualified and diverse student body.

Temporary (Up to 12 months); may well need option to renew for additional 12 months

This position may be fully remote which requires the ability to fulfill position responsibilities through virtual/electronic means.

Responsibilities

1. Scholarship Integration and Operations

a. Assesses existing and planned university merit scholarship programs for efficient and effective program administration and processes; makes recommendations and shepherds implementation for enhancements, particularly to selection, notification, and administration

b. Supports planning, direction, management, and oversight for institutional scholarship programs

c. Develops and updates mapping of scholarship policies, processes, and workflows, and works to identify and reinforce consistent definitions, policies, and processes campus-wide

d. Refines policies, processes, and procedures to effectively monitor scholarship eligibility criteria as well as timely, accurately, and compliant awarding, disbursement, and reconciliation

e. Assesses effectiveness of processes for student scholarship awareness and access, and makes recommendations for enhanced scholarship search, application, decision-making, notification, awarding, and reconciliation; includes integration of relevant software platforms

f. Assesses scholarship outcomes and makes recommendations meeting institutional and program goals

g. Identifies and recommends efficiencies for processing and integrating external scholarships

2. Scholarship Programming and Communications

a. Supports effective, timely dissemination of clear, accurate information regarding university scholarships, including entire lifecycle of scholarships

b. Develops programming to promote and enhance university scholarships and utilization

c. Identifies strategies to improve scholarship search mechanisms and communication of scholarship opportunities to students and families

d. Oversees effective communications of scholarship policies and procedures (including rights & responsibilities and/or terms & conditions)

e. Ensures eligible recipients are notified timely and accurately and through dynamic, transparent means

f. Helps create and disseminate effective communications regarding scholarship eligibility criteria and application processes and procedures; includes advising university offices and departments regarding scholarship eligibility criteria, particularly financial need-based criteria

g. Identifies and helps design training for scholarship administrators (institutional and off-campus/external partners).

3. Overall Office Management, Compliance, and Effectiveness

a. Partners in office management team’s monitoring and assurance that overall office operations are functional, accessible, efficient, and compliant

b. Suggests refinements to timeline/calendar for ongoing and anticipated projects and tasks for the scholarships area, and in coordination with other areas of the office

c. Identifies and delivers professional development, training, mentoring, and coaching needs to help ensure staff competencies and professionalism

d. Monitors the appropriateness and effectiveness of service within the office and makes recommendations for improvements

e. Supports development and maintenance of relevant systems supporting functions of scholarship area

f. Analyzes process outcomes and workflow to ensure and identify efficiencies in productivity and budgeting

g. Helps forecast, develop, and implement policies and procedures in the areas of customer service, staff management and development, and budgetary goals that are consistent with University of Utah’s policies

h. Assesses and makes recommendations for effective administration of donor agreements and coordination of expenditures and awarding

i. Maintains effective working relationships and serves as a resource regarding scholarship and financial aid issues, policies, and procedures

j. Maintains current access to systems affecting position responsibilities.

k. Performs other duties as assigned by Executive Director

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Requires a bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience) and at least 5 years of experience in the field or in a related area.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Master’s degree preferred.

• Prefer previous work experience administering student financial aid, including merit scholarships.

• Strong preference for previous experience with PeopleSoft and scholarship management technologies.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.