Business Assistant

Job Details

Job Location

San Antonio, TX - San Antonio , TX

Position Type

Full Time

Education Level

High School

Travel Percentage

Up to 25%

Job Category

Admin - Clerical

Description

Position Description: The Business Assistant will play a key role in supporting the day-to-day operations of the company and assisting with various administrative tasks. This position requires a proactive and detail-oriented individual who is capable of multitasking and working effectively in a fast-paced environment. The Business Assistant will work closely with members of the management team and other staff to ensure the smooth functioning of the business.

Our Company Promise

We are committed to providing our Employees a stable work environment with equal opportunity for learning and personal growth. Vighter’s Mission is to provide efficient, fast, high quality healthcare staffing to our clients.

Our Culture’s key elements are crucial to the effectiveness of our employees in accomplishing our mission. The key elements include:

• Dependability

• Integrity

• Personability

• Transparency

• Responsiveness

  Creating and cultivating this Culture within the organization is our commitment to our employees. Above all, Vighter employees will be provided the same concern, respect, and caring attitude that they are expected to share externally with every Vighter Client and Customer.

  Title: Business Assistant

  Location: San Antonio, Texas

  Reports to: Regional Director - East/West

  Job summary:

  Vighter LLC is seeking a detail-oriented individual who is capable of multitasking and working effectively in a fast-paced environment. The Business Assistant will work closely with members of the management team and other staff to ensure the smooth functioning of the business.

  Principle Accountabilities:

• Provide administrative support to the management team, including scheduling appointments, arranging meetings, and managing calendars.

• Prepare and organize documents, reports, presentations, and other materials for meetings and presentations.

• Assist with project coordination and management, including tracking progress, managing timelines, and coordinating communication among team members.

• Handle incoming calls, emails, and inquiries, providing information and assistance as needed or directing inquiries to the appropriate person.

• Coordinate travel arrangements, including booking flights, hotels, rental cars, and other accommodations, and preparing travel itineraries.

• Assist with event planning and coordination, including scheduling and coordinating logistics for meetings, conferences, and special events.

• Maintain organized and up-to-date filing systems, both electronic and physical, ensuring easy access to important documents and records.

• Assist with financial tasks, such as processing invoices, tracking expenses, and reconciling accounts, using accounting software or spreadsheets.

• Conduct research and gather information as needed for various projects, reports, and presentations.

• Collaborate with team members and other departments to support the overall goals and objectives of the company.

  Requirements:

• High school diploma or equivalent required; associate's or bachelor's degree preferred.

• Minimum of 2-3 years of experience in administrative support or office management.

• Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office equipment and software.

• Excellent communication and interpersonal skills, with the ability to interact professionally with colleagues, clients, and staff.

• Proactive and self-motivated, with the ability to work independently and prioritize tasks effectively.

• Strong organizational and time management skills, with the ability to multitask and meet deadlines in a fast-paced environment.

• Attention to detail and accuracy, with a commitment to producing high-quality work.

• Experience in business administration, project coordination, or event planning preferred.

  Physical Requirements :

• Must be able to sit for more than 8 hours per day.

• Must be willing to work overtime if necessary.

• Must be able to use an elevator or walk up and down stairs.

• Must be able to lift up to 40 lbs. and carry up to 10 ft.

• Must be able to routinely grasp or handle objects, use finger dexterity, bend elbows/knees and reach above and below shoulders.

• Must be able to read and interpret handwritten and typewritten print.

• Must be able to communicate by voice and detect sound by ear.

• Must be able to perform duties in an indoor or outdoor environment.

• Must be able to pass a criminal background investigation.

• Must undergo urine drug testing.

  Vighter LLC is an equal opportunity and affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.