Overview

This position will primarily support the Business Management team. The role will entail working in a collaborative manner within the team, as well as interaction with other HDB personnel. Daily presence onsite at the front desk during standard business hours is required.

Responsibilities

• Provides administrative support, including but not limited to guest check in, answering phone, client visit preparation (conference room set up/clean up, food/drink, reservations), etc.

• Monitors emails and communicates with BM team and internal Scientists regarding emails unanswered within 24hrs.

• Updates and maintains BM Smart Sheet in a timely manner.

• QC BM SmartSheet for duplicate and incorrect information and makes corrections in a timely manner.

• Assists with quote formatting.

• Assists with rudimentary quote QC (formatting, basic calculations).

• Maintains electronic files/budgets/contracts on file server.

• Assists with Project kick off.

• Follows up with internal Scientist for needed documents or information.

• Works under close supervision from supervisor or senior personnel.

• Other duties as assigned.

• May be required to assist in other departments.

Qualifications

• 0-1 yrs experience

• Bachelor's degree in biology or related science discipline, preferred.

• General knowledge in biology/ pharmaceutical research preferred.

Knowledge / Skills / Abilities:

• Must be detail-oriented, have strategic planning skills and capability to multi-task, ensuring that all tactical details are managed efficiently, effectively, and timely.

• Able to read, write and understand English.

• Basic written and verbal communication skills

• Strong administrative skills and proficient in Microsoft (Excel, Word, Outlook.

• Time management skills and ability to multi-task and prioritize work.

• Interactive and collaborative approach.

• Ability to work in a team environment.

Anticipated salary range: $24.72 to $31.95

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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Job Locations US-CA-San Diego

Job ID 2024-13026