executive assistant.

• san diego , california

• posted september 5, 2024

job details

summary

• $85,000 - $90,000 per year

• permanent

• bachelor degree

• category office and administrative support occupations

• referenceAB_4602473

job details

Company seeking an Executive Assistant to join their team in San Diego. You will be supporting the CEO. You will be responsible for managing their agendas, calendar management, international travel arrangement, scheduling meetings, data entry, putting together presentions, and other administative duties as assigned. You must be Spanish speaking based on the business they do in Mexico. This is a Direct hire opportunity working M-F 8am-5pm with weekends off. This role is 100% onsite in San Diego and is paying $85-$90k. They may consider some flexibility with the range based on the experience but is discretionary. Must have 5+ years of Executive Assistance experience and be Spanish speaking. They are looking for a seasoned Executive Assistant who will be able to support the CEO and mesh well with his personality. If interested email Jessica at jessica.schutter@randstadusa.com.

salary: $85,000 - $90,000 per year

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Responsibilities

1. Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf

2. Maintaining comprehensive and accurate records

3. Performing minor accounting duties

4. Organizing meetings, including scheduling, sending reminders, and organizing cateringwhen necessary

5. Answering phone calls in a polite and professional manner

6. Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department

7. Managing the Chairman's calendar, including making appointments and prioritizing the most sensitive matters

8. Prepares Sales Transactions Report, Collection Report and Inventory Report on a weeklybasis

9. Gathers and organizes financial documents

10. Gathers, organizes and sends tax documents and payments

11. Translates and edits documents

12. Generates other reports and presentations as requested

13. Arrange Chairman´s travels in very thorough manner

14. Performs other duties as assigned by Chairman.

15. Oversee and coordinate day-to-day office operations, including facilities management, suppliesprocurement, and maintenance of equipment and systems.

16. Manage office budgets and expenses and negotiate contracts with vendors and serviceproviders to ensure cost-effective solutions.

17. Manage office correspondence, including emails, phone calls, and mail distribution, ensuringtimely and accurate responses.

18. Maintains inventory of office supplies and orders when needed

Skills

• Maintaining Calendars

• Preparing Agendas

• Creating Presentations

• Data Entry

• Travel Arrangement

• Excel

• Spanish

• Handling Confidential Information

Qualifications

• Years of experience: 5 years

• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants in the unincorporated areas of Los Angeles County with criminal histories will be considered for employment in accordance with the Los Angeles County's Fair Chance Ordinance for Employers.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

get in touch

we are here to help you with your questions.

JS

jessica schutter

• +1 949 727 3205 (tel:+1 949 727 3205)

• jessica.schutter@randstadusa.com