Executive Office Manager
Would you like to join a diverse and inclusive team? Are you looking to impact a leading transnational company with your knowledge?
This opportunity is waiting for you!
Aon is in the business of best decisions
At Aon, we craft decisions for improvement to protect and enrich the lives of people around the world.
As an organization, we are united through trust as an inclusive and complementary team, and we are passionate about helping our colleagues and clients succeed.
Duties and Responsibilities
The Executive Office Manager plays a central role in ensuring that the day-to-day operations of an
executive office run smoothly, facilitating effective communication and organizational efficiency.
- Oversee the daily operations of the executive office, ensuring all administrative tasks are completed efficiently and to a high standard.
- Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements to optimize their time.
- Act as the primary point of contact between the executive and internal/external stakeholders, handling correspondence and communications with discretion.
- Manage internal communication and prioritization, including organizing and filtering email and messaging, flagging and managing action items and tasks, and holding key players accountable to priorities.
- Prepare and edit documents, reports, and presentations for executive-level meetings and communications.
- Facilitates the executive's decision-making by gathering and analyzing key information.
- Oversees the execution of the executive's strategic decisions.
- Coordinate and oversee the organization of high-level events and meetings, including logistics, guest lists, and venue arrangements.
- Implement and maintain office management procedures to improve workflow and ensure the office operates smoothly and efficiently.
- Handle sensitive and confidential information with the utmost discretion, ensuring data protection and privacy policies are adhered to at all times.
- Directs, organizes, and schedules administrative functions for the organization.
- Provides support and feedback to executive about organizational issues and objectives.
- Defines project scope, objectives, and deliverables in collaboration with the executive and other leaders.
- Oversees the design and implementation of projects.
- Coordinates and monitors project progress, ensuring deadlines and budgets are met.
- Collaborates with cross-functional teams to ensure successful project execution.
- Identifies and manages project risks, implementing corrective actions when necessary.
- Prepares project status reports and presentations to update the executive and other key stakeholders.
- Facilitates project related meetings, as necessary.
Skills and experience that will lead to success.
- Education: Bachelor's Degree in Business Administration, Management, or a related field
- Experience: Office management and high-level executive support, administrative roles, project coordination and team leadership
- Strategic Planning
- Executive Support
- Financial Reporting
- Human Resources Management
How we support our teammates.
In addition to our comprehensive benefits package, we cultivate a diverse workforce. In addition, our agile and inclusive environment allows you to lead your wellbeing and work-life balance, ensuring you can be at your best at Aon. In addition, all colleagues enjoy two "Global Wellbeing Days" each year, which encourages them to take some time to focus on themselves. We offer a variety of work style solutions, but we also recognize that flexibility goes beyond the workplace... And we're all for it. We call this Smart Working!
Our culture of continuous learning encourages and equips you to learn, share, and grow, helping you reach your full potential. As a result, at Aon, you're more connected, more relevant, and more valued.
Aon values an innovative and diverse workplace where all colleagues feel empowered to be themselves. Aon prides itself on being an equal opportunity workplace.
Aon provides equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital status, domestic partnership, or other legally protected status.
We welcome applications from everyone and provide individuals with disabilities with reasonable accommodations to participate in the job application, interview process, and to perform crucial job functions once on board. If you would like to learn more about the reasonable accommodations we offer, please email ReasonableAccommodations@Aon.com
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