Posting Information

Posting Number2024733

Posting/Functional TitleSenior Admin Assistant

University Pay Plan TitleSr Admin Asst

LocationSan Marcos

DepartmentOffice of the Provost and VPAA

Recruitment TypeUniversity Employees Only

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,950 - $5,416

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Skill in proofreading and preparing grammatically correct documents with attention to detail.

• Advanced level working knowledge of Microsoft Office.

• Ability to provide excellent customer service.

• Ability to multi-task under pressure and complete work within established deadlines.

• Strong organizational skills.

Preferred Qualifications

• Three years of experience as an administrative assistant to an executive with strong understanding of proper protocol, especially with dignitaries and high-level administrators.

• Experience managing student workers.

• Baccalaureate degree.

• Proficient in Concur, SAP .

Job Description

Reporting to the Senior Vice Provost ( SVP ), the Senior Administrative Assistant is responsible for providing administrative support to the SVP and assisting other staff members of the Provost’s Office with administrative activities.

Job Duties

• Manage the calendar of the SVP by scheduling meetings and appointments.

• Prepare accurate and timely reports, correspondence, meeting minutes and other documents as required.

• Answer and screen incoming calls, greet guests, provide customer service to students, staff, faculty and guests, handle incoming inquiries by researching and providing accurate answers.

• Process travel requests and expense reports for the provost staff members.

• Assist SVP with various special projects and initiatives.

• Coordinate events for the Provost’s Office.

• Process PCRs, create requisitions/purchase orders and pay invoices.

• Manage the UPPS review cycle for the Division of Academic Affairs and all Academic Affairs policy statements for which the SVP or Provost is the senior reviewer.

• Manage student workers.

• Participate in all commencement ceremonies on the Core Commencement Team.

• Other duties as assigned.

Additional Information to Applicants

Applicants must provide a chart that clearly demonstrates how the applicant meets the required and preferred qualifications. This position is not a remote position.

Job Open Date09/04/2024

Job Close Date (posting closes at midnight)09/17/2024

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting NoticesYou will be required to electronically attach a resume, cover letter, and chart to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

• Generous paid time off: vacation, holidays, sick days and many more!

• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

• An inclusive Bobcat community: join our many social networks offered on and off-campus

• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Linkhttps://jobs.hr.txstate.edu/postings/49291

Applicant Document