This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2299814

JOB TITLE: ELECTION CLERK

Department: Elections

Supervisor: Election Manager

Supervision Exercised: None

Exempt Status: Hourly, Full Time

Benefits Eligibility Status: Eligible

BOCC Approval: 05/11/2021

SUMMARY

Performs a variety of duties associated with the Election process according to established procedures and Idaho State Statues. Provides general and specific clerical support and office assistances as required, including reconciliations and election preparation. Work involves regular and recurring situations where regular judgement is required to apply standard practices and decision making within clearly defined parameters. Work is typically moderate in complexity as incumbent works independently according to the standard operation procedures requiring some exercise of judgement to apply procedures to specific cases. Communicates heavily with others inside the department, the public, with Poll Workers, and potential candidates. Communicates regularly with others from other departments. Work has a distinct impact on the operations of the Elections Office that may also impact voters and candidates if errors go unchecked; however, most errors will be identified and corrected prior to leaving the department. Work is typically performed in an office environment with moderate to high stress due to deadlines and legal requirements especially during Election cycles.

ESSENTIAL FUNCTIONS

The essential functions include, but are not limited to, the following duties and responsibilities which are not listed in any particular order of priority and may be amended or added to by the County at any time:

Answers the phone and greets customers daily. Makes sure all available forms and supplies are stocked.

Takes in and processes voter registrations, absentee ballot requests, and party affiliation requests, checks for legal sufficiency of submitted documents.

Process Initiative Petitions and Declarations of Candidacy forms.

Reviews voicemails and returns phone calls. Responds to emails that are sent to the Elections Group. Checks and processes all incoming mail. Directs mail to appropriate staff member as needed. Follows up on returned undeliverable mail.

Prepares the mailing of absentee ballots and conducts the daily reconciliation of each mailing. Processes and reconciles incoming absentee ballots.

Process voter communication letters and postcards that are generated from the Elections software on new and updated registrations.

As needed trains Poll Workers on Touchwriter use and setup.

Monitor UOCAVA specific email account. Process UOCAVA voter registrations and absentee ballot requests. Streets and Districts assistance. Using GIS maps do weekly checks of street additions and changes. Make necessary updates as needed.

Assists with Election Day preparations. Works on Election night to check in Chief Judges as they return ballots and supplies. Assists with scanning of ballots.

SECONDARY FUNCTIONS

Assists with the preparation of equipment and loading of supply bags and ballot boxes for Election Day.

Assists with taking inventory of supplies.

Assists with the ballot build process.

Assists with training Poll Workers on Electronic Poll Books and Election Day processes.

Assists in the preparation for Early Voting.

JOB SPECIFICATIONS

Sufficient combination of knowledge, skills, and abilities so as to competently perform the essential functions of the job. High school diploma or equivalent required.

1 to 2 years clerical and banking experience highly preferred.

Have proficient ability to use a personal computer and associated peripherals, and use Microsoft windows 10 or higher, be proficient in Microsof Excel, databases, and peripherals specific to the County and State, Internet, and E-Mail.

Ability to use telephone, facsimile machine, copy machines, printers, scanning devices, calculators, and other general office equipment.

Ability to read, analyze, and interpret documents, manuals, publications