Description

A start-up in Santa Monica is looking for a Jr Administrative Assistant to join the team on a contract-to-hire basis. This is a fully onsite position in Santa Monica. As the Jr Administrative Assistant, you will assist with customer service, marketing, and operations. Duties include:

Customer Service:

• Assist in responding to the basic customer inquiries via email and online.

• Assist in returning phone calls that came in over the weekend.

• Ship materials to customers, including a promo sheet for the finance department for tracking purposes.

Marketing/Sales:

• Respond to social media comments, Direct Messages (DMs), and posts.

• Support Marketing Department by finding content on social media platforms, rating, and organizing it in our ShareFile.

• Train to support the Office Manager and Marketing Coordinator/Manager on day-to-day operations and projects.

Operations:

• Follow proper procedure for answering the door, signing for packages, checking the mail daily, greeting guests, and logging packages.

• Assist with inventory counts for supplies & promotional items at our office.

• Complete expense reports.

• Basic office duties and errands. (Pick up lunches, finalized printing jobs from Printing Palace, make copies etc.)

• Lift boxes weighing around 30 pounds and pack/ship product to send to warehouse (as needed)

The ideal candidate will hold a bachelor's degree along with relevant internship experience. Experience in MS Suite, including Excel and PowerPoint is required. This is a great opportunity to grow and learn from an established ecommerce company. Hours are Monday - Friday from 9-5PM. Pay is $20-22/hr, depending on experience.

Requirements • Proficiency in using Microsoft Office Suites, including Microsoft Excel and Microsoft Outlook

• Experience with Accounting Software Systems and ADP - Financial Services

• Familiarity with accounting functions such as Accounts Payable (AP) and Accounts Receivable (AR)

• Ability to manage billing functions efficiently

• Strong customer service skills

• Experience in managing office operations and administrative tasks

• Ability to multitask and prioritize tasks as per business requirements

• Excellent communication and interpersonal skills

• Strong organizational and time management abilities

• Ability to work independently and as part of a team

• Problem-solving skills and ability to make decisions under pressure

• High attention to detail and accuracy

• Proven leadership skills and ability to supervise and guide team members if needed

• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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