Bilingual (Spanish) Administrative Assistant to answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

Proficient with Microsoft Office Suite applications such as Word and Excel.

Greet visitors or callers and handle their inquiries or direct them to the appropriate people according to their needs.

Create, maintain, and enter information into databases.

Use computers for various applications, such as database management or word processing.

Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.

Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.

Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.

Schedule and confirm appointments for clients, customers, or supervisors.

Maintain scheduling and event calendars.

Compose, type, and distribute routine correspondence or reports.

Complete forms in accordance with company procedures.

Locate and attach appropriate files to incoming correspondence requiring replies.

Conduct searches to find needed information, using such sources as the Internet.

Open, read, route, and distribute incoming mail or other materials and answer routine letters.

Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.

Make copies of correspondence or other printed material.

Learn to operate new office technologies as they are developed and implemented.

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