Req #: 233674

Department: UW TACOMA

Posting Date: 05/01/2024

Closing Info: Open Until Filled

Salary: $5,909-$6,028 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119_a11y.pdf)

The University of Washington Tacoma is an anchor institution that is deeply invested in its local communities and in student success. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma’s commitment to access and diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth. More information about UW Tacoma and its strategic plan can be found here. (https://www.tacoma.uw.edu/strategic-planning)

The UW Tacoma School of Social Work and Criminal Justice (SSWCJ) currently serves 320 graduate and undergraduate students, offering a Master of Social Work degree and a bachelor of arts in social welfare and a bachelor of arts in criminal justice. In addition, the SSWCJ offers an online degree completion option in criminal justice and is the only fully online major campus-wide. With a shared commitment to student success and an affirmation of the social justice values that sit at the core of the school’s mission, our faculty and staff are looking forward to developing future partnerships and expanding our school’s presence to align with the needs of the greater community.

The SSWCJ has an outstanding opportunity for an Admissions Manager and Recruiter. This individual will exercise a high level of independent judgment and act as a senior staff to manage admissions and provide recruitment and communication functions for the undergraduate and graduate programs within SSWCJ. In partnership with key school and campus team members, this individual will develop an annual recruitment and communication plan, coordinate and provide successful recruitment and outreach activities, manage annual admissions cycles, and develop comprehensive school and degree-program marketing and communications.

DUTIES & RESPONSIBILITIES Admissions Management (60%)

• Coordinate and manage all SSWCJ graduate and undergraduate admissions processes for professional social work programs (MSW and BASW) and criminal justice (on-campus and online).

• Oversee day to day work of SSWCJ admission staff to ensure proper file management.

• May supervise, onboard and assist with training of student employee positions.

• Create, update, and review application and admission materials annually, including web-based information, catalog, handbooks, policies, and associated procedures.

• Coordinate and engage with Program Chairs and Directors or others as appropriate.

• Coordinate and facilitate annual review cycles, Social Work Admissions Selection Committee Meetings, and determine admissibility for all SSWCJ applicants, including transcript reviews and transfer course equivalencies.

• In partnership with SSWCJ leadership set SSWCJ admission targets, monitor acceptances and final enrollments, and manage wait lists.

• Oversee annual migration of admission e-files records retention process.

• Provide data, reports, and information on enrollment statistics for the purposes of enrollment management and strategic planning.

• Participate in the execution of new student onboarding and orientation activities and events; collaborate with advising team to ensure events are successful.

• Manage MSW and BASW program post-admission administrative background check and Health Science Immunization Program (HSIP) processes.

• Partner with Program Chairs and Directors to identify students who may need additional and ongoing supports through matriculation.

• Act as a liaison for the SSWCJ and partner with colleagues across UW Tacoma; in the Offices of Admissions, the Registrar and University Academic Advising to ensure successful admission and enrollment to the University; in the UW Seattle School of Social Work Office of Admissions; UW Graduate Admissions Office, and HSIP to stay current on policy or procedural updates. Recruitment and Communication Activities (40%)

• Recruit all SSWCJ students by arranging on and off campus recruiting events, including virtual modes to expand applicant pool.

• Participate in campus open houses, transfer days, special events, and Graduate School Nights.

• Deliver admissions guidance and academic planning to pre-majors interested in applying to SSWCJ majors, including prospective graduate students.

• In partnership with SSWCJ leadership and in partnership with Enrollment Services, establish, implement, and evaluate a comprehensive annual recruitment and marketing plan for SSWCJ to include targeted recruitment initiatives.

• Prepare annual SSWCJ recruitment and advertising/marketing budget proposal in collaboration with UWT Marketing and Communications and manage/monitor annual SSWCJ expenses.

• Create and develop new opportunities for market reach, including community agencies, business settings, educational institutions, and government entities.

• Build opportunities to engage SSWCJ alumni in recruitment, outreach, and retention strategies.

• Coordinate all marketing and social media campaigns for undergraduate and graduate programs and evaluate effectiveness.

• Collaborate with specialized practicum training programs to enhance recruitment efforts and promote all SSWCJ student scholarships and funding opportunities.

• Update or coordinate new SSWCJ marketing and student outreach materials to include web and print publications.

• Participate in strategic initiatives at campus and school levels to increase student recruitment and retention and provide opportunities to support student success.

• As a member of SSWCJ’s advising team, represent and participate in university or SSWCJ activities or committees, task forces, and professional associations as appropriate. We are looking for people who:

• Possess work experience in admissions, advising, and counseling capacity in an educational setting or related field.

• Demonstrate strong interpersonal, communication, and presentation skills, and can relate positively with culturally diverse populations.

• Present high energy and a high level of motivation.

• Have demonstrated experience developing and implementing marketing and communication strategies.

• Demonstrate excellent follow-up skills, delivers within defined times, and are team-players.

• Employ a diversity, equity, and inclusion lens to their work.

• Exhibit resourceful skills and are creative problem solvers.

• Possess strong organizational skills with attention to detail.

• Technologically savvy. Minimum Requirements:

• Bachelor’s degree and four years of culturally responsive admissions management and/or recruitment experience with students in a diverse higher education setting. Additional Requirements:

• Excellent communication skills, including verbal and written skills, and experience giving public presentations.

• Ability to work collaboratively with a range of stakeholders in a dynamic, evolving environment.

• Demonstrated ability to work independently and work a flexible schedule with some evening and/or weekend work.

• Ability to analyze, interpret, and communicate policies and procedures.

• Excellent organizational skills.

• Proficiency with standard office software, including Microsoft Word, Access, Excel and PowerPoint.

• Experience compiling and presenting data. Equivalent education/experience will substitute for all minimum qualifications, except when there are legal requirements, such as a license/certification/registration. Desired:

• Master’s degree in social work, criminal justice, or related field.

• Experience with professional social work students or graduate students.

• Social media, marketing, or public relations experience.

• Program management skills.

• Drupal experience.

• Slate or other CRM experience.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.