Administrative Coordinator 3 (Fiscal Services)

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Administrative Coordinator 3 (Fiscal Services)

Salary

$2,272.00 - $4,089.00 Monthly

Location

Shreveport, LA

Job Type

Classified

Job Number

196944 NLHSD AC3 Fis 070324

Department

LDH- Northwest Louisiana Human Services District

Opening Date

07/03/2024

Closing Date

7/15/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

nlhsd.org

The Northwest Louisiana Human Services District was formed to provide local governance and direction for behavioral health and developmental disability services for individuals residing in the nine parishes of Bienville, Bossier, Caddo, Claiborne, DeSoto, Natchitoches, Red River, Sabine and Webster.

This position is with the District's Fiscal Services Department located within the Shreveport Behavioral Health clinic at 1310 N Hearne Ave. Shreveport, LA.

This position is an integral part of the administrative services and service delivery teams, working closely with direct service provider staff, supervisors, and clients. The incumbent ensures clients information is verified for insurance purposes and fees for services.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

• Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

  **Note regarding the pay range: The maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire .

  No Civil Service test scoreis required in order to be considered for this vacancy.

  To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

  This agency participates in the E-Verify system for verification of citizenship and employment authorization.

  For further information about this vacancy contact:

  NW LA Human Services District

  Human Resources

  1310 N Hearne Ave

  Shreveport, LA 71107

  318-676-5111

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Two years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.

Level of Work:

Advanced.

Supervision Received:

General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.

Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

Examples of Work

NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below:

Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

Ensures client demographical information, Medicaid, Medicare, private insurance and client fees are accurately entered into the electronic health record for all new clients.

Conducts financial interviews to obtain the necessary information to determine the client's annual liability due.

Verify Medicaid, Medicare and private insurance for clients during admissions.

Use the approved fee sliding scale to determine cost per service rendered and also if client is eligible for free medication.

Make deposits and maintain logs properly documenting all funds received.

Performs related duties as assigned.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  Have you ever worked for the State of Louisiana? Please make sure your work history reflects this experience.

• Yes

• No

  02

  Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• 1= I have no experience and/or am uncomfortable communicating effectively

• 2= I have limited experience or require assistance to communicate effectively

• 3= I can communicate effectively

• 4= I can communicate effectively and help others improve their communication

  03

  Explain your rating by providing specific and relevant examples in the box below.

  04

  Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.

• 1= I have no experience and/or am uncomfortable displaying professionalism

• 2= I have limited experience or require assistance to display professionalism

• 3= I can display professionalism

• 4= I can display professionalism and help others improve their ability to display professionalism

  05

  Explain your rating by providing specific and relevant examples in the box below.

  06

  Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.

• 1= I have no experience and/or am uncomfortable focusing on customers

• 2= I have limited experience or require assistance to focus on customers

• 3= I can focus on customers

• 4= I can focus on customers and help others improve their ability to focus on customers

  07

  Explain your rating by providing specific and relevant examples in the box below.

  08

  How many years of experience do you have in which clerical work was a major duty. Please make sure work history reflects this experience.

• none

• less than 1 year

• at least 1 year but less than 2 years

• at least 2 years but less than 3 years

• at least 3 years or more

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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