TITLE

Contract Compliance Administrator

OPEN DATE

7/3/2024

FULL-TIME/PART-TIME

Full-Time

EXEMPT/NON-EXEMPT

Non-Exempt

BARGAINING / NON-BARGAINING

Non-Bargaining

DIVISION

Diversity and Inclusion

LOCATION

Diversity and Inclusion

REPORTS TO

Diversity Compliance Inclusion Officer

SCHEDULE

Monday-Friday, 8:00 am-5:00 pm.; schedule may vary based on departmental needs.

PAY RATE

up to $64,000 annually

DESCRIPTION

Salary Range: Up to $64,000 annually

POSITION SUMMARY:This position performs professional and analytical duties necessary to ensure contractor pre-bid support and post award compliance with the City of South Bend Inclusive Procurement and Contracting Program. The position participates in the operations of post award contract compliance activities regarding small business (SBE/SDV) and minority and woman owned business (MBE/WBE) utilization process.

SUPERVISION EXERCISED:AmeriCorps staff and seasonal interns.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides pre-award technical assistance, reviews good faith efforts, and support to suppliers regarding MBE/WBE and SBE/SDV utilization on Public Works projects over $50,000.
• Plans and executes M/WBE and SBE/SDV outreach and engagement events, trainings, and workshops.
• Plans and executes internal city buyer M/WBE and SBE/SDV events, trainings and workshops.
• Reviews and evaluates MBE/WBE and SBE/SDV utilization and compliance.
• Submits MBE/WBE and SBE/SDV utilization and compliance findings to ODI staff.
• Attends and participates in pre-solicitation and pre-construction meetings.
• Participates in the solicitation evaluation process to evaluate MBE/WBE and SBE/SDV participation.
• Reviews and reconciles contractor provided MBE/WBE and SBE/SDV utilization details on assigned post award projects including financial documents and reports and other documentation for correctness and appropriateness.
• Ensures adequate level of MBE/WBE and SBE/SDV utilization and provides accurate Year to Date utilization reports for assigned projects as needed.
• Uses provided information technology system(s) to manage daily procurement tasks and compliance tracking activities.
• Tracks and prepares departmental forecast reports.
• Prepares Final Analysis Reports detailing total achievement of MBE/WBE and SBE/SDV participation on assigned City contracts and Purchase Orders.
• Handles routine complaints and questions regarding contract compliance related issues.
• Partners with assigned Legal Department Assistant City Attorney to research and resolve contract compliance related problems.
• Monitors and analyzes contractor/vendor payroll documentation for compliance with local regulations.
• Monitors and tracks M/WBE and SBE/SDV vendor payment.
• Attends internal and external meetings related to the inclusive procurement and contracting program as needed.
• Manages and tracks construction site visits.

NON-ESSENTIAL/MARGINAL FUNCTIONS:Perform other duties and assume other responsibilities as apparent or as delegated.

MINIMUM EDUCATION / QUALIFICATIONS:

• Bachelors degree (4-year degree) or equivalent alternative education
• Experience in workforce development, procurement, contracting, small business development, and or MWBE program administration which demonstrates the potential ability to perform the duties of the position.

PREFERRED KNOWLEDGE AND ABILITY:

• Strong written and verbal communication skills.
• Strong, demonstrated racial and cultural competencies.
• Strong problem-solving skills, decision making skills, and attention to detail.
• Knowledge of municipal, county, state or federal government workplace environments.
• Demonstrated ability to manage multiple projects and ability to analyze moderately complex processes.
• Knowledge of contracts, procurement, or purchasing principles and practices.
• Expertise in MS Office Suite.
• Spanish language proficient a plus.

CERTIFICATES, LICENSE, REGISTRATION:

• Valid Drivers License.
• Contract Compliance Associate or Master (preferred).

EQUIPMENT:Computer, Telephone, Printer, Fax Machine, Copy Machine, Scanner.

PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The employee is occasionally required