Events Coordinator, College of Medicine

 

Available Title(s):

111B-YNCSNPS - Events Coordinator 2, 111C-YNCSNPS - Events Coordinator 3

 

Business Title:

Events Coordinator, College of Medicine

 

Employee Type:

Classified

 

Time Type:

Full time

 

Position Term:

12 Month

 

Position Details:

 

Applicants will be screened for both positions and interviewed for best fit.

 

Summary of Duties:

 

The Events Coordinator is responsible for planning, arranging, and coordinating facility and logistical support for all on- and off-site events sponsored by and in collaboration with offices within the Elson S. Floyd College of Medicine.

 

This role will be assigned a specific scope of work, to either focus on student related events or community and philanthropic focused events.

 

Events Coordinator 2:

With direction from supervisor and department leads, this role will manage and oversee event operations. Duties include establishing event plans and themes, budgets, contacting and selecting speakers, lodging, catering, security, publicity, materials, and equipment; negotiating with vendors; preparing and changing contracts; and processing billing.

 

Events Coordinator 3:

 

With limited direction from supervisor and department leads, this role will manage and oversee event operations. Duties include establishing event plans and themes, budgets, contacting and selecting speakers, lodging, catering, security, publicity, materials, and equipment; negotiating with vendors; preparing and changing contracts; and processing billing.

 

This position will independently manage and coordinate repeat programs/events and develop new programs/events.

 

Essential Job Functions:

 

55% Event Planning & Coordination

 

20% Event Publicity & Marketing

 

20% Event Fiscal Support

 

5% Other

 

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Events Coordinator 2:

 

Required Qualifications:

 

High school graduation or equivalent and three (3) years of work experience involving public contact such as secretarial, sales promotion, setting up conferences, public information, or in the hospitality industry; OR equivalent education/experience.

 

Additional Requirements:

 

• Demonstrated experience successfully completing multiple team and independent projects on short timelines in a fast-paced environment with utmost professionalism.

 

• Experience with Microsoft Office Suite programs: Word, Excel, Outlook, PowerPoint.

 

• Position requires occasional evening and/or weekend work to support event needs.

 

• Valid driver's license by date of hire.

 

Events Coordinator 3:

 

Required Qualifications:

 

High school graduation or equivalent and four years of progressively responsible work experience involving public contact such as secretarial, sales promotion, setting up conferences, public information, or in the hospitality industry; OR equivalent education/experience.

 

Additional Requirements:

 

• Four (4) years of event management or coordination experience including logistics planning, budget development, or working with clients and the public.

 

• Demonstrated experience successfully completing multi