Fiscal Analyst 2

Online applications must be received before 12:00am on:

October 28, 2024

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

143J-YNCSNPS - Fiscal Analyst 2

Business Title:

Fiscal Analyst 2

Employee Type:

Classified

Position Details:

This position is currently eligible for partial remote work.

Summary of Duties:

Responsible for performing a variety of professional financial review and analysis. Duties include application of Federal State and University grant processes and policies to all expenses such as costing allocations, expense journals and cost share.

Duties and Responsibilities Include:

Post Award Management: 40%

• Monitor all grant accounts fiscal activity. Monitor line-item budget items for grants and ensure compliance of granting agencies' contracts.

• Analyzes direct and indirect cost data by unit, PI, etc and prepares financial reports as they relate to departmental grant activity.

• Assure the setup of all new grant budgets and account maintenance in Workday.

• Update tools to monitor sponsored projects, receivables, overdrafts, revenue, effort certifications, cost share, and financial reporting.

• Reconcile and analyze monthly reports and ensure expenditures are accurate and allowable. Approve expenditures.

• Ensure unusual purchasing requests are in compliance and allowable with sponsor/state/ WSU regulations and procedures.

• Obtain cost share information and documentation. Monitor cost sharing and take necessary action to affirm cost share obligations. Prepare and document obligations up to the amounts required by the granting agency. Prepare necessary documentation for cost share entry in Workday

• Process all internal award changes and submit to SPS.

• Plan cost allocations and expenses over the life of the grant to insure items are charged correctly. Prepare journals to assure grants are not overspent.

• Oversee the reconciliation and analysis of accounts on a monthly basis, prepare necessary adjusting entries. Investigate and resolve problems or issues related to unreconciled accounts, inaccurate or incomplete accounting.

• Coordinate, audit, and ensure Effort Certification completion and ensure timeliness of invoicing, reporting, and collection activities.

• Prepare post award tasks in Workday.

• Monitors awards very closely, particularly during the final six months, and works with faculty researchers to ensure no overspending on accounts while expending all funds appropriately.

• Ensure proper/prompt account closure. Analyze/review expenditure and revenue transfer requests and Sponsored Projects Activity Requests under the terms and conditions of the grant/contract for allowability, accuracy and completeness using University fiscal policies and procedures in conjunction with agency policies and procedures and/or special terms and conditions.

Manage and Maintain Grant Accounts: 30%

• Maintain a thorough knowledge of budget preparation requirements in order to identify potential problems when setting up allocations.

• Complete analysis of all expenditures for the project year in comparison to the approved budget and grant outcomes providing side by side analysis or multi-year review to validate expense data.

• Advise faculty and staff on allowable expenditures.

• Review overdrafts, revenue, cash advances, guarantees and make corrections.

• Prepare expense journals and re-budget requests.

• Maintain and modify record keeping system