Mailroom Coordinator

Apply Now!

Back to search

Location: St. Cloud, Minnesota

Posted: 09/10/2024

Location Name: ATS Corporate - St. Cloud, MN

Wage: Depends on Experience

Summary

To support Anderson Trucking Service, Inc., and its affiliates by performing all mail processing, copy, office supply requests for all mail-related matters, including mail distribution, as well as providing scanning/data entry, quality checking, receptionist, and/or general clerical services on an as-needed basis to support the department. Order office supplies and maintain accurate inventory levels .

Education and Experience

• High School diploma required and 2-4 years of experience i n a customer-driven environment preferred.

• Minimum of one year data entry, document processing, or mailroom experience in a professional setting .

• Ability to effectively communicate at all levels of the organization and with outside vendors .

• Must be able to deliver administrative support including customer service, research, document preparation, and data analysis.

• Strong analytical, counting reasoning, and critical thinking skills are required to interpret numerical data for mailing duties.

• Must be detailed oriented and able to prioritize multiple tasks and projects simultaneously to meet company deadlines.

• Familiarity with computer applications, which includes the ability to learn new and complex computer system application .

• Must be able to maintain a high level of confidentiality.

• Must be able to demonstrate a proactive commitment to ATS corporate values and the success of all staff.

• Proficiency in Microsoft Office (Word, Excel, and Outlook) required .

• Excellent communication skills (written, listening and verbal).

Essential Duties and Responsibilities

• Performs clerical functions associated with all mail processing, copying , and office supply requests and offers technical advice for mail-related matters.

• Receives, sorts, and directs incoming and interoffice mail; prepares all out-going mail and completes necessary forms in compliance with postal or delivery service regulations.

• Track all postage paid, answer questions, and investigate issues that occur .

• Receive, prioritize, process, and distribute all department photo-copying requests.

• Purchase and maintain inventory for office supplies; assist in selecting suppliers; and fill internal office supply orders.

• Efficiently and accurately?scan, index, and quality check?all company related paperwork.

• Enters alpha and numeric data for all company related paperwork, verify accuracy of data, and correct keying errors.

• Serve as a back-up front desk receptionist answering phones, greeting visitors and responding to requests.

• Understands and consistently performs in accordance with ATS Mission, Vision , and Values .

• Support ATS’ culture by aligning actions, behaviors, performance, and decisions in accordance with the Company’s values as set forth in our All-Employee Competencies .

• Complete work responsibilities outside of normal business hours.

• Perform other duties and responsibilities as assigned.

  Physical Demands

  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job . Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions .

  Physical Requirements (Office-related positions)

  This position performs work primarily in an office setting.

• Constantly in a stationary position and occasionally will move around.

• Constantly operates a keyboard and mouse and constantly utilizes a computer monitor(s).

• Constantly conversing with internal and external customers in person or via phone system.

• Occasionally must be able to move/position packages from 1 to 50 lbs.

EEO and Affirmative Action Statement

It is the policy of theATSto provide for and promote equal employment opportunity in employment compensation and other terms and conditions of employment without discrimination based on age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, Vietnam Era Veteran status, genetic predisposition, or carrier status.

TheATSdesignated person for issues concerning Affirmative Action/Equal Employment Opportunity isDirector of Human Resources at 320-255-7400.

ATSis committed to assuring equal employment opportunity and equal access to services, programs and activities for individuals with disabilities. It is the policy of theATSto provide reasonable accommodation to a qualified individual with a disability to enable such individual to perform the essential functions of the position for which he/she is applying or in which he/she is employed.

The policy applies to all employment practices and actions. It includes, but is not limited to, recruitment, job application process, examination and testing, hiring, training, disciplinary actions, rate of pay or other compensation, advancement, classification, transfer, reassignment and promotions.

Apply Now!