Description Job Summary: The Accounting Specialist will be cross-trained in the various financial functions of the agency. May perform financial related tasks relating to any of the following areas; Financial Reporting, Accounts Payable, Accounts Receivable, Payroll and Purchasing. Essential Functions: Accounts Payable: Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Reconciles processed work by verifying entries and comparing system reports to balances. Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries. Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation. Ensures credit is received for outstanding memos. Issues stop-payments or purchase order amendments. Pays employees by receiving and verifying expense reports and requests for advances; preparing checks. Maintains accounting ledgers by verifying and posting account transactions. Verifies vendor accounts by reconciling monthly statements and related transactions. Maintains records by scanning and filing documents. Ensures that vendors have tax exemption documentation and that the Agency is not charged sales tax. Establishes relationships with vendors in order to ensure the Agencies expenditures are fiscally responsible. Ensures documentation received complies with applicable federal, state and other funder requirements. Serve as liaison, monitor and trainer for accounts payable related functions to Agency departments. Act as internal control for other accounting functions, as assigned, in accordance with Accounting & Financial Policies, Procedures and Internal Control Manual. Assist in the maintenance and the management of the Accounting & Financial Policies, Procedures and Internal Control Manual. Assist the agency and its programs to be "audit ready" for regular auditing and monitoring. Assist in the identification of opportunities for improving agency business processes. 1099's Outstanding Checks Reconciles all credit cards and receipts and enters into software Enters customer payment information into vendor databases. Supervise Data Entry team as necessary. Processes education benefits (tuition reimbursements). Maintains records by scanning and filing documents Converts purchase orders to invoices and verity's the specifications and price for the Energy Conversation team. Payroll: Performs all activities necessary to process biweekly payroll in a timely manner. Maintains accurate payroll records and employee files, in conjunction with HR. Completes and submits Unemployment Reports. Performs other related activities and ad hoc reports, as required, to assure program success. Works closely with Human Resources to ensure accurate benefit deductions and record keeping. Prepares various payroll and management reports and journal entries. Responds to employee inquiries and requests regarding payroll matters. Assist the agency and its programs to be "audit ready" for regular auditing and monitoring. Accounts Receivable: Prepares monthly invoices for all program areas. Posts payments by recording cash, checks, and credit card transactions. Posts revenues by verifying and entering transactions form lock box and local deposits. Updates receivables by totaling unpaid invoices. Maintains records by scanning and filing invoices, debits, and credits. Verifies validity of account discrepancies by obtaining and investigating information. Resolves valid or authorized deductions by entering adjusting entries. Resolves invalid or unauthorized deductions by following pending deductions procedures. Resolves collections by examining payment plans and payment history; coordinating contact with funding sources. Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying otals; preparing report. Assist the agency and its programs to be "audit ready" for regular auditing and monitoring. Finance and reporting: Codes or screens invoices for correct coding; processes invoices for payment. Reconciles balance sheet accounts; prepares adjustments to accounts as necessary. Works with the Finance Director/CFO to periodically review fiscal policies and update as necessary. In consultation with appropriate staff, prepares all requests for proposals and invitations to bid; works with staff to evaluate responses; makes a recommendation to the Finance Director/CFO. Assists with maintaining the departmental financial systems; prepares journal entries and makes adjustments to general ledger as needed. Interprets and prepares various financial reports both within the Agency and outside funding sources. Assists in month end closing and preparation of agency financials. Works on and manages financial contract work, as assigned by senior leadership. Assist the agency and its programs to be "audit ready" for regular auditing and monitoring. NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: Performs additional duties as assigned. Requirements Qualifications: Education & Experience: The following experience and skill requirements are considered essential: Experience: 3-5 years of experience in accounting required Non-profit fund accounting, preferred Payroll processing for 300+ employees, preferred Accounts payables and accounts receivable Managing data Interpreting funding source regulations and grant application requirements Lending and finances Using various office machinery and equipment Abilities and Skills: Excellent accounting skills Excellent critical thinking skills Excellent administrative capabilities Excellent customer services skills Excellent organizational skills Excellent listening skills Excellent verbal communication skills Excellent written communication skills Excellent recordkeeping skills Proficient in using Microsoft Office applications and other computer software as applicable the position Adaptable to change Develop, analyze, and maintain statistical records Display tact, discretion, and sound judgment Handle frequent disruptions Prioritize and coordinate work activities Read, analyze, comprehend, and apply written procedures Work independently Detail-oriented Education and Knowledge Requirements: The following education and knowledge are considered essential: Associate's degree in accounting or relevant field or equivalent combination of education and experience. Other Requirements: Additional requirements that are considered essential: Must pass required background checks Must have reliable transportation General Expectations: Maintains and promotes the highest level of understanding of the Agency's Mission, Vision, and Goals. Maintains confidentiality; protect the Agency by keeping information concerning employees, those we serve, and the Agency itself confidential. Follows all safety policies and procedures with a "safety first" approach to all job duties. Exhibits a positive, professional, and collaborative attitude with others inside and outside the Agency. Exhibits teamwork through effective internal communication and working relationships. Is punctual for scheduled work and uses time appropriately. Performs required amount of work in a timely fashion with a minimum of errors. Participates in trainings, conferences, and... For full info follow application link. Community Action is an Equal Opportunity Employer and will not discriminate against or harass any employee or applicant for employment because of race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, familial status, membership or activity in a local human rights commission, or status with regard to public assistance.