Working Title: Human Resources Data Practices & Compliance Specialist

Job Class: Management Analyst Staff Specialist

Agency: Human Services Dept

• Job ID : 80917

• Location : St. Paul

• Telework Eligible (https://mn.gov/mmb-stat/policies/1422-telework.pdf) : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Limited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/23/2024

• Closing Date : 10/29/2024

• Hiring Agency/Seniority Unit : Human Services Dept / DHS Confidential

• Division/Unit : DHS-Central Office / Human Res CO Supv

• Work Shift/Work Hours : Day Shift / 8:00am to 4:30pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $29.78 - $43.82 / hourly; $62,180 - $91,496 / annually

• Classified Status : Unclassified

• Bargaining Unit/Union : 217 - Confidential/Unrep

• End Date : 09/19/2027

• FLSA Status : Nonexempt

• Re-Posting : Yes

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

*This position was reposted with minor changes to the working title, minimum and preferred qualifications. If you previously applied and were identified as under consideration, no need to reapply.

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This is a temporary unclassified position that is eligible for state benefits

Telework (Within Minnesota or Neighboring States) and flexible hours options are available.**

The Human Resources (HR) Data Liaison and Compliance specialist coordinates responses to data requests for personnel data to ensure that data are disclosed in compliance with applicable data privacy laws and Department of Human Services policy. Assists HR leadership and legal by coordinating and organizing information necessary for the Department of Human Services General Counsel’s Office (DHS-GCO) to prepare administration staff for depositions and court appearances. Assists HR in preserving and storing information that is subject to litigation hold, and in maintaining administration data in compliance with administration document retention schedules. Coordinates with the DHS GCO to assist in responding to litigation discovery requests. Consults with the DHS GCO requesting advice as needed, to ensure HR’s compliance with applicable laws and DHS policy related to data practices situations. Leads HR function areas to conduct required risk mitigation assessments, create risk mitigation plans and track progress in mitigating identified risks; and tracks and reports divisions’ actions taken to address internal and external audit findings and recommendations.

The incumbent is also responsible in ensuring human resource policies and procedures are up to-date, align with MMB policies where applicable and all HR policies are posted and accessible.

This position has access to labor relations information as defined in M.S. 13.37 (https://www.revisor.mn.gov/statutes/cite/13.37) ; participates in meetings where DHS and state labor negotiations proposals are discussed and evaluated; and provides data and information to labor negotiations. The position assists in preparing data for written proposals for presentation at collective bargaining with other members of the HR office.

Responsibilities include, but not limited to:

• Serves as the central point of contact between HR and DHS GCO to provide coordination on litigation-related matters, to ensure clear communication and follow through. Ensures preservation and storage of all administration information subject to litigation holds.

• Responds to data practices and labor relations negotiation requests to ensure that public data are supplied in an accurate, complete, and timely manner, ensuring transparency to the public and adequately protecting all data that are not public. Consults with the DHS GCO to compliance with applicable laws related to data practices.

• Track and update HR policies to ensure DHS policies are up to date and align with Minnesota Management and Budget HR/Labor Relations’ policies and are accessible.

• Lead HR to conduct required risk mitigation assessments, create risk mitigation plans and track progress in mitigating identified risks. Track and report actions taken to address internal and external audit findings and recommendations.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

Two (2) years of experience responding to data requests under the Minnesota Data Practices Act or another law governing data practices/privacy in the public sector.

Experience must include:

• Working on legal or policy issues in the field of human resources or personnel data practices.

• Knowledge of the following state laws: The Minnesota Government Data Practices Act (M.S. Chapter 13.43).

• Strong research and analysis skills.

Preferred Qualifications

• Variety of experiences working effectively with others from different backgrounds and cultures.

• Experience developing or implementing changes to human services programs and operations.

• Knowledge of applicable state and federal Rules of Civil Procedure pertaining to discovery.

• Understanding of DHS organizational structure, programs, and the interrelationship with Local Agency, federal, and other State agencies.

• Strong human relations and communication skills; ability to communicate clearly and professionally both verbally and in writing; respond openly to requests and concerns.

• Assisting with responding to discovery requests related to litigation.

• Knowledge of the Administrative Procedures Act (M.S. Chapter 14).

Additional Requirements

• The MinnesotaDepartmentofHumanServices(DHS) will conduct criminalbackgroundchecksonallfinalistsforthis position.Finalistsmustpassthe DHS backgroundcheck.

• Employee reference checks will be conducted on all finalists. This may include a review of documentation related to jobperformance.It alsoincludescontact withtheapplicant'sformer employer(s).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.