The Minnesota Department of Employment and Economic Development (DEED) is the State of Minnesota's principal economic development agency. DEED's mission is simple: to empower the growth of the Minnesota economy, for everyone. We are driven to find talented and innovative public servants, motivated by the opportunity to serve businesses, people, and the greater good. At DEED you will join a diverse team, inspired by challenging work and united by shared values that guide our work every day. At DEED we live our values by; focusing on the customer, communicating early and often, seeking solutions, creating inclusion, encouraging new ideas, and being gracious. DEED is a Beyond the Yellow Ribbon agency and committed to proactively supporting service-members, veterans, and military families. DEED offers great employment opportunities with a meaningful mission to truly make a difference in the lives of those under our care and for those in communities throughout Minnesota. Working Title: Office of Small Business and Innovation Administrator Job Class: Office and Administrative Specialist, Senior Agency: Department of Employment and Economic Development Job ID: 78963 Location: St. Paul Telework Eligible: Yes, may be eligible to telework up to four (4) days per week. Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 08/19/2024. Date Posted: 08/13/2024 Closing Date: 08/27/2024 Hiring Agency/Seniority Unit: Employ & Econ Development Dept / Employ & Economic Dev-AFSCME Division/Unit: Business/Community Development / BCD Small Business Work Shift/Work Hours: Day Shift, 8am to 4:30pm Days of Work: Monday - Friday Travel Required: Yes, up to 10% of the time. Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually Classified Status: Classified Bargaining Unit/Union: 206 - Clerical/AFSCME Work Area: St. Paul FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities : Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. Job Summary This position will provide a wide range of administrative support to the Small Business and Innovation Office. The position plays a crucial role in maintaining office efficiency. This position will interact with internal and external partners. The position is responsible for various tasks that are performed on behalf of the Office of Small Business and Innovation which include fiscal responsibilities, office support, communication, administrative procedures, and planning. The position will need to demonstrate technical proficiency to effectively meet the current and future needs of the office. This position teleworks up to four (4) days per week with weekly requirements to be on-site at the office location in St. Paul or attend other meetings and events in-person off-site. Staff are provided with the tools and equipment to be successful in a virtual work environment and may telework from anywhere in Minnesota or a neighboring state. Please note, the telework policy could change with notice based on business needs. This posting may be used to fill multiple positions. Qualifications Minimum Qualifications To receive credit for your education and experience, your resume should clearly describe how you meet each minimum and/or preferred qualification listed, including dates of employment. Skill in; Customer service sufficient to respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures in person, in writing, on the phone, and through pr sentations and other electronic correspondence. Database management sufficient to develop and maintain databases and calendars for staff. Accounting sufficient to reconcile differences between invoices, receipts, and purchase orders, and assess needs based on data and events affecting the account. Ability to; Create presentations, tables, charts, and/or graphs from word processing software. Perform administrative support work for a work unit's expense and budget administration. Skill in word processing sufficient to; Prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors. Use software, such as Microsoft Word, to type and format letters, memos, reports, and minutes of meetings, etc. Preferred Qualifications One (1) year of office administrative support experience working as an administrative assistant or completing administrative support work. Knowledge of; Customer service practices and principles sufficient to identify each customer's needs, meet quality standards for services, that result in customer satisfaction. Basic accounting procedures sufficient to prepare itemized statements, bills or invoices, and record amounts due for items purchased or services rendered. Ability to; Organize, prioritize work, and be self-directed in a fast-paced working environment. Make photocopies of advanced correspondence, reports, spreadsheets, and miscellaneous documents. Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures. Additional Requirements This position requires successful completion of the following: Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you. Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance and education. It includes contact with the applicant's current and/or former employers. A Criminal Background Check will be conducted on all finalists for this position. A criminal conviction will not automatically remove you from consideration for employment. When the position requires travel and the applicant drives a state owned or leased vehicle, a driver's license record check will be conducted. Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status). Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers . Contact If you have questions about this position, contact Brooke Hancock at brooke.hancock@state.mn.us or 651-259-7258 . To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Brooke Hancock at talent.acquisition.deed@state.mn.us . The Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran-friendly employer, and encourages all qualified candidates to apply for job opportunities. If you are an individual with a disability who needs assistance or cannot access the online job application and search tools, please contact Karen Lilledahl at Karen.Lilledahl@state.mn.us . Please indicate what assistance is needed. Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As